Submitted by jasmine.shumaker on Wed, 02/25/2015 - 10:57
Agenda Items
New Ad Team Approach and Format (Rogers)
Tim discussed a new purpose statement for the Ad Team, reading, “To discuss and make decisions on issues having system wide impact or effecting multiple departments.” Team members reviewed the statement and agreed that it mirrored their expectations of the group.
Submitted by jasmine.shumaker on Tue, 01/27/2015 - 11:40
Lloyd discussed the budget calendar for the fiscal year 2015/2016. The Ad Team will meet with Tim as a group and discuss their requests regarding the budgets instead of meeting on an individual basis as in years past.
Lloyd also added Paycom training will begin next week with all staff at all locations. Supervisors’ training will last 45 minutes while other staff will receive 30 minutes of training. Lloyd is meeting with the managers today, January 21st, to update them on all the progress of the payroll conversion. A Paycom representative will be available to train supervisors on scheduling computer lab (Downtown) on February 11th. Time clocks are being installed at various locations. The projected go-live date for the time clocks is February 16th.
Submitted by ssylvester on Thu, 01/22/2015 - 14:26
New Items: The AD-Team welcomed new Executive Director - Tim Rogers to his first AD-Team Meeting. REPORTS Administration / Commission – Tim stated during his first week as Executive Director, he is planning on meeting with each AD-Team member in his or her office. He plans to meet with Executive Committee members as well as Library Managers before this month’s Commission meeting (January 15th). He will meet with Commission members at a later date. Tim asked AD-Team to give him a list of people who they feel he needs to know and meet. He stated he will discuss this further during their individual meetings.
Submitted by ssylvester on Wed, 12/17/2014 - 13:05
New Items: Lloyd asked the AD-Team members in attendance to share memories of Donna during their report. This will be Donna’s last AD-Team meeting.
REPORTS
Finance & Support – Lloyd stated his concern of not having enough check signers next month due to AVL. The Business Office is working on new Human Resources software. Lloyd then shared his memory of Donna.
Submitted by ssylvester on Wed, 12/17/2014 - 12:54
Administration / Commission – Donna reported the MLS Commission has appointed Mary Teresa Sosa to replace Tracy McGehee. Ms. Sosa resides in the Capitol Hill area and works for the City of Oklahoma City as a dispatcher in the Parks Department. She was approved unanimously by the Oklahoma City Council. All vacancies are now filled in the Commission.
Finance & Support – Lloyd reported the Business Office is working on Human Resources and financial software. The new HUM software should be implemented by April 2015.
Submitted by ssylvester on Mon, 10/20/2014 - 13:57
Candace thanked the United Way Committee and everyone who participated in the United Way Campaign this year. She stated the money raised was less than the goal amount of $22,000, yet it was more than expected. There are still more donations coming in towards our goal. The amount donated so far this year is $18,473.
Candace reported due to the decline of attendance during ‘Open House’ in past years. She has made the decision to take advantage of the Downtown Library Noon Tunes which occurs every Thursday. On December 11th, the Downtown Library will host a holiday musical event during Noon Tunes. There will also be story time taking place as well. Candace has performers lined up for the event and others are being chosen at this time, more information to come.
Staff Recognition invites will go out this week to all staff members. The Staff Recognition Dinner is November 8, 2014 and will be held at the Cowboy Hall of Fame.
Submitted by ssylvester on Mon, 10/20/2014 - 13:51
Kay reported the ODL report is due October 1st.
Kay stated the Strategic Plan is due June 2015. Kay proposed the idea to the AD-Team of possibly delaying the Strategic Plan’s due date in order for the new director to get the feel of it. The delay is not final at this time. There will be more information to come.
Submitted by ssylvester on Mon, 10/20/2014 - 13:44
Materials & Outreach – The Materials and Outreach Department is processing and cataloging their first orders and records through the new ILS system. They will also run a few tests to make sure everything is working properly.
Outreach – LaVetta handed out fliers for the two upcoming fall concert series for October and November.
LaVetta hired Angie Walton as the new Project Coordinator; she will start Monday, September 15th. She previously worked as a half-time librarian for the Downtown Library.
Submitted by ssylvester on Mon, 10/06/2014 - 13:01
The Development Department sent emails to 1,265 people this summer. These individuals signed up for the Summer Reading Program and checked the “Support Your Library” box on their registration form. The emails stated ways to support the library. Development sent an email last week introducing the ‘Friends of the Library’ which resulted in 3 new ‘Friends’ memberships.
