Ad-Team Meeting Minute Archive

NEW BUSINESS

Heidi Port, Volunteer Coordinator, presented the 2009 staff volunteer proposal. She listed statistics for staff participation last year: 98 staff members assisted at the Booksale, 145 participated in the Heartwalk, 101 donated goods for the food drive, and 141 donated to United Way. Heidi suggested that the System continue those volunteer opportunities and add the American Heart Association Start! program beginning January 1, 2009. The Ad Team approved the proposal.

MEETING CALENDAR

Donna Morris reported that there would be a community meeting with the architects for the Northwest Library on December 2 at 6 p.m., location TBD.

NEW BUSINESS

Donna Morris requested suggestions for a master of ceremonies for the Staff Recognition Dinner November 15. Ad Team members suggested Kelley Riha, Lloyd Lovely and Kim Terry, or Donna.

Spoticus will receive his five-year pin at the dinner.

Donna reported that she sent the Ad Team the executive summary of the salary study from James and Associates and asked for comments and discussion. She would like to send the executive summary to staff in November and include it in the November Director’s report to the Commission. She, the deputy executive directors, and the Director of Human Resources met with Susan James to review the results and met again later as a group to discuss their disappointment with the study. The group felt that many of the comparables in the benchmarked positions were not equal matches and, in many cases, there were not enough comparable matches to make valid recommendations. Therefore, it is believed the survey is not valid and salary recommendations and adjustments cannot be made without further review and study.

The Ad Team discussed the issue. Jim Welch gave an example of how the results for the IT technician matches were not valid due to differences in educational requirements and exempt positions. Todd Olberding suggested that a complete summary of why the study was believed to be less than accurate be provided to staff. Donna reported that because the study results cannot be used, money would be requested in next year’s budget for a complete classification and compensation study. One of the recommendations by James and Associates was a revision to all out of date job descriptions. The Ad Team agrees with this recommendation and has already begun the process of revising various job descriptions.

NEW BUSINESS

Kay Bauman introduced Barbara Beasley, Manger of Library Operations I at Warr Acres, who was shadowing her for the day.

Inclement weather call lists were distributed. Donna Morris asked that team members revise them and return them to Nicole Bungert in the Director’s Office by Wednesday, October 1.

STANDING ITEMS

MEETING CALENDAR – No announcements.

NEW ITEMS

A MOMENT OF SILENCE IN HONOR OF DON EDWARDS – Jim requested that the Ad Team take a moment of silence and reflection for Dana Morrow and her family after the recent loss of her father. Donna reported that the Ad Team is sending flowers to the church for the funeral and to Dana for her return to work.

LEE B. BRAWNER SCHOLARSHIP – Donna reported on the changes to the Lee B. Brawner Scholarship policy. The first change is that the available amount for reimbursement was doubled. It will now be $150 per undergraduate hour or $200 per graduate hour for a maximum of 18 credits per fiscal year. The second change is that intersession classes are now eligible for reimbursement. Donna plans to send an e-mail to all correspondents announcing these changes. She also mentioned that although there have long been requests for the scholarship to be available to part-time employees, the fund is not currently large enough to support that change. The changes will be effective retroactively to July 1, 2008.

ALA – Denyvetta reported on one of the workshops she attended at ALA called Stretching Existing Staff: New Service Delivery Models. Some suggestions from the workshop included reducing work in the back room, such as eliminating a double count of cash drawers unless the discrepancy is greater than $10, and changing scheduling, such as assigning librarians to public floor zones during peak hours only and making them otherwise available on an on-call basis. Denyvetta also passed around some examples of this year’s winners of Coretta Scott King Book Awards, of which she was a juror.