Ad-Team Meeting Minute Archive

Meeting Date: November 12, 2003

Present: Judy Walden, Chair, Anne Hsieh, Kay Bauman, Jim Welch, Denyvetta Davis, Anne Fischer, Todd Olberding, Scott Carter, Ernestine Clark, Don Updegrove, Karen Marriott, Ric Rea

Absent: Donna Morris, Dana Morrow

CURRENT ITEMS

Judy handed out copies of the program statistics report from July 2002 thru June 2003. The report consisted of attendance numbers for each library and extension library within the Metropolitan Library System.

Donna reminded the Ad Team that when doing performance appraisals to refrain from using fractions, and only use whole numbers.

The Staff Recognition Dinner Event and assignments were discussed. It was suggested that Marian LeCrone should attend the next Ad Team meeting to update and inform the Ad Team of any input or suggestions for the event on October 25th.

Todd commented that the Event Calendar is very helpful and was wondering if somehow the information from that calendar and the Meeting Calendar could be combined. Discussion followed. The Event Calendar is basically a planning calendar and consists of more information than what is needed on the Meeting Calendar. Therefore the two should remain separate. However, if there are any additions or changes that need to be made to the Meeting Calendar, please notify Traci Jinkins.

Possible expansion of Nicoma Park Library:

Donna referenced a letter from the Mayor of Nicoma Park indicating that the city is in the process of purchasing the Faith Community Church building and plans to relocate the community center there. He asks if the library system would want the space currently used by the community center for library use. Donna stated that the library would gain approximately 1219 sq. ft., making the total library space around 2400 sq. ft. Currently, the library pays one half of the electric and gas bills which average $150.00 and $70.00 respectively. The increase in cost to the library system for utilities would be about $1500.00 per year.

Donna proposed adding the space to be used initially for library programs and meetings. She does not anticipate moving materials and computers into this space in the near future, although this might be an option later. She noted the space would need new carpet and paint. Discussion followed. The Ad Team agreed with the recommendation. Don noted the need to clean or replace ceiling tile. At Todd’s suggestion, possible improvements to the parking lot will be investigated with the city.

Judy handed out a draft of updated safety rules and administrative procedures. Scott will handle rewording for the final draft.

Scott showed the poster for the teen summer reading program and played the TV spots for the summer reading program "Dig It". These spots will begin running now through June 30th. He also passed around brochures and sign up packets for the summer reading program.

Dana said that the Blood Hag presentation last night at Southern Oaks was well received. Carl's Jr. provided burgers for the crowd of 200.