Home / Ad-Team Meeting Minute Archive / Ad-Team Meeting Minute Archive

Ad-Team Meeting Minute Archive

Ad-Team Meeting Minutes for November 2006

Submitted by dbeach on Wed, 11/08/2006 - 00:00

CURRENT ITEMS

Staff Volunteer Proposal. Heidi Port handed out copies of the proposal of staff volunteer involvement for 2007. Last year there were 281 participants, which is about 70% of staff. The United Way campaign has beed added to the staff volunteer events and will coincide with the other events next year. Kim Terry will be the co-chair of the United Way campaign, which will kick off on September 24 and end at Focus in 2007. Heidi also handed out copies of the draft design for the Staff Volunteer tshirts for 2007. Ad Team approved the recommendations for the Staff Volunteer events for 2007.

Dress Code. Kim provided an updated version of the draft for the dress code. The policy has been reviewed by the Library managers. Kim reviewed the changes that have been made. Donna recommended the draft dress code be finalized and updated in the policies. The other Ad Team members in attendance agreed. Kim will make the final edits to the policy and will send out an email notifying all staff.

Ad-Team Meeting Minutes for October 2006

Submitted by dbeach on Wed, 10/25/2006 - 00:00

CURRENT ITEMS

JCLC Conference Highlights. Denyvetta provided information on the Joint Conference of Librarians of Color she attended in Dallas. The opening reception was held at the Dallas Public Library. Denyvetta shared information on the services the Dallas library provides.

Online Application Process Demonstration. Roy Ballou provided a demonstration of the new online application process using Taleo software. The software has many search functions and capabilities. It allows for attachment of resumes and cover letters. Managers also have the capability of prescreening applicants using the software. Roy will be attending a future Manager’s meeting to demonstrate the many features of the new program. He will also be providing training to managers individually as needed.

REVIEW OF ASSIGNMENTS

Candace provided an update on the Cafe Committee. She has met with the Catering Company and they are interested in the space. The Journal record cited the Catering Company as being the largest catering company in Oklahoma.

Todd reported on the Service Center. An email has been sent out to establish a building committee. Todd will be sending out a request for qualifications and a request for proposals.

Ad-Team Meeting Minutes for September 2006

Submitted by dbeach on Wed, 09/13/2006 - 00:00

CURRENT ITEMS

Dress Code. Kim handed out copies of the Draft dress code revised since the last meeting of the Ad Team. She reviewed the draft policy and stated she will be taking the dress code to the Manager’s meeting for feedback and input. She will then be bringing back their suggestions back to the Ad Team.

REVIEW OF CALENDAR

REVIEW OF ASSIGNMENTS

Kim requested the report date for Assignment #1 be extended. The graphic artist, Dave, will be starting on September 25 and he will be working on numerous projects.

Candace provided an update on the Cafe Committee. She stated there are currently three people who have expressed an interest in the café.

Todd reported on the Service Center. Work is currently underway to create a package for the architect selection process. Todd will be submitting the information to the Deputy Executive Directors for review in an upcoming meeting.

Ad-Team Meeting Minutes for August 30, 2006

Submitted by dbeach on Wed, 08/30/2006 - 00:00

CURRENT ITEMS

Dress Code. Kim handed out copies of the Draft revised dress code. Kim reviewed the policy, guidelines and definitions. Suggestions for changes were made. Discussion followed. Kim will update the draft and bring to Ad Team for further review.

A draft memo to all staff regarding the revised dress code was also reviewed. Once the dress code revision is approved, every staff member will receive a memo regarding and highlighting the changes.

REVIEW OF ASSIGNMENTS

No updates on assignments were made.

REPORTS

INFORMATION TECHNOLOGY – Jim stated wi-fi access will soon be available at each extension library.

Ad-Team Meeting Minutes for August 16, 2006

Submitted by dbeach on Wed, 08/16/2006 - 00:00

CURRENT ITEMS

Telephone Log Sheet. Ernestine referred to the telephone log sheets and asked if each department should still be logging long distance calls, noting personal or business. Anne stated in the future it is planned that each phone will itemize calls made and the log sheet will not be needed; however until that time each department should still be utilizing the log sheet to reference calls made within the department and also long distance faxes.

Final Budget. Lloyd stated the Finance Committee has approved the Final Budget FY 06-07 as presented. The Final Budget will go to the commission August 24.

Elevator Access/Lockout Schedule. Candace handed out a draft copy of a proposed Elevator Access/Lock Out Schedule. Fourth floor public access was discussed. It was decided the elevators to all the floors should be left unlocked until 5:00 pm.

Ad-Team Meeting Minutes for July 19, 2006

Submitted by dbeach on Wed, 07/19/2006 - 00:00

CURRENT ITEMS

Code Adam. Ric handed out copies of procedures and a checklist regarding Code Adam. Ric will be visiting with the offices on the 2nd and 3rd floors Downtown to give them instruction on what needs to be done in the event there is a Code Adam. Code Adam is the alert that is issued when a child is reported missing in a public building. Code Adam will first be used at the Downtown Library and then eventually system-wide.

REVIEW OF ASSIGNMENTS

Café Committee – The Café Committee will be sending out another Request for Bids on August 1. The committee is hopeful once the parking garage is complete, there will be more foot traffic and the café will be of more interest and visibility.

REPORTS

FINANCE & SUPPORT – Lloyd stated the auditors will be here on Monday, July 24, to begin the fiscal year audit for 2005-2006.

INFORMATION TECHNOLOGY – Anne stated work is continuing on scheduling of public computers. IT is working on ironing out a few issues with the scheduling.

Ad-Team Meeting Minutes for July 5, 2006

Submitted by dbeach on Wed, 07/05/2006 - 00:00

REVIEW CALENDAR

August 7 ~ Library Night at the Ballpark

REPORTS

CONSTRUCTION MANAGEMENT – Todd reported 14 sites have been identified as possible site for a Northwest Library. Within the next two weeks those possibilities will be narrowed down to five sites.

FINANCE & SUPPORT – The quarterly employee retirement meeting was held last week. Attendance was down from previous meeting. Lloyd will be scheduling another set of meeting in November.

The Business Office is closing out the year end. Monday will be the first day of the fiscal year.

FACILITIES MAINTENANCE – Patrick reported the Janitorial contract transition is in place as well as the lawn care transition.

Work has been completed in the mens restroom at Ralph Ellison.

Ad-Team Meeting Minutes for June 21, 2006

Submitted by dbeach on Wed, 06/21/2006 - 00:00

REVIEW OF ASSIGNMENTS

Café Committee – The Café Committee will be meeting June 28 to review two proposals received for the Café.

REPORTS

LIBRARY OPERATIONS – Denyvetta reported Susie Beasley will be transferring to a Librarian position at Choctaw.

Melissa Weathers has been promoted to Manager at Del City.

The Managers meeting is this afternoon at Ralph Ellison.

Denyvetta shared several customer comments and letters.

CONSTRUCTION MANAGEMENT – Todd provided updates on the current and upcoming projects.

Service Center - They are continuing to focus on a plan for storm water retention and will be meeting with the City within the next week.

Ralph Ellison Project - An ad has been posted in the newpaper for the selection of an architect.

Northwest Library – Continuing to look for sites.

Ad-Team Meeting Minutes for June 7, 2006

Submitted by dbeach on Wed, 06/07/2006 - 00:00

REVIEW OF ASSIGNMENTS

Café Committee – Bids for the café will be received Friday, June 9 @ 10 am.

REPORTS

LIBRARY OPERATIONS & PLANNING – Kay reported the Headquarters position has been filled.

The new computer sign-up process will begin June 26. Training for library staff will be the week of June 12.

CONSTRUCTION MANAGEMENT – Todd reported the storm water retention for the proposed Service Center site is being reviewed.

LIBRARY COMMISSION – Donna handed out copies of the summary sheet for the 2006 Grants to be requested by MLS.

Donna asked Ad Team to let her know of any employees who would like to volunteer to serve on the United Way Committee this year.

Donna reported the OLA Endowment Cars premier went very well.

FINANCE & SUPPORT – Lloyd reported the Employee Loyalty Oath will go into effect today.

Tags: 
Cafe, Training, Grants, Public Computers, Summer Reading

Ad-Team Meeting Minutes for May 2006

Submitted by dbeach on Wed, 05/24/2006 - 00:00

CURRENT ITEMS

Preliminary Budget FY 06-07. Lloyd reviewed the Preliminary Budget for FY 06-07. He stated the Finance Committee will be meeting to approve the preliminary budget May 31.

Donna stated the Program budget this coming year has changed. Denyvetta and Kay have met with the managers and they are focusing on some system wide programming this coming fiscal year.

Lloyd asked the ad team to review the budget and let him know of any changes or corrections.

REVIEW OF ASSIGNMENTS

Service Center - The Service Center updates will be reported on monthly during Ad Team.

Pages

Subscribe to Ad-Team Meeting Minute Archive
Site Feedback