Ad-Team Meeting Minutes - September 3, 2014

Present:  Diane Sarantakos - Chair, Karen Marriott, LaVetta Dent, Donna Morris, Lloyd Lovely, Kay Bauman, Kim Terry, Candace McDaniel, Todd Olberding, Kelley Hoffman, Denyvetta Davis

Absent: Anne Fischer

New Items:  No New Items

Reports

Materials & Outreach – The Materials and Outreach Department is processing and cataloging their first orders and records through the new ILS system. They will also run a few tests to make sure everything is working properly.

Outreach – LaVetta handed out fliers for the two upcoming fall concert series for October and November.

LaVetta hired Angie Walton as the new Project Coordinator; she will start Monday, September 15th. She previously worked as a half-time librarian for the Downtown Library.

Library Operations – Denyvetta is still searching for library manager applicants.

Denyvetta reported the label printing issues at Library Extensions have been fixed.

Library Operations & Planning – Kay announced the updated meeting room fee schedule was approved by the Commission. Everything is running smoothly at this time.

Library Operations (Headquarters) – Candace is beginning to work with the United Way Committee for 2014 FOCUS event activities.

Construction Management – View Todd's full report here:  http://my.metrolibrary.info/drupal/construction/construction-updates-september-3-2014

Administration / Commission – Donna reported the Oklahoma City Council approved the reappointment of Cindy Friedemann, Hugh Rice, and Penny McCaleb last Tuesday (Aug. 26th). There is no other news to report at this time.

Finance & Support – No New Report

Information Technology – Absent

Development – Diane stated Literary Voices sponsorship packets were sent out yesterday.

The ‘Friends of the Library’ are preparing for their book sale and in the proofing stage.

Human Resources – Kelley Hoffman stated there will be semi-finalist interviews for the Executive Director’s position on September 10th. There will be a series of meetings with the final candidates on September 23rd.

Kelley added the deadline to turn in wellness points is October 17th.

MAC – Kim stated the MLS truck wraps will be installed on MLS trucks and vans starting next week through Sept. 19th. All vehicle wraps will be completed before October.

September is ‘Library Card Sign-Up Month’; a series of articles will be posted on the MLS website.

Marketing is editing an e-Media commercial down to 15 seconds to prepare for KFOR and KOCO website ads.

Meeting adjourned: 10:08 am