Policy & Procedure Updates

There have been several questions recently about whether jeans may be worn every day during June and July.  Rather than answering this question each year before summer reading, we are updating the employee dress code to define attire that includes that time-frame.  While updating that portion of the procedure, we are also utilizing the opportunity to update the definitions for items #7 and #8 as follows:

7.  Pre-approved Employees

The following policies and procedures have been approved and are now in effect:

SH 611 Unexpected Closure 

SH 611.1 Unexpected Closure Procedures

SH 130 Attendance and Tardiness

SH 130.1 Attendance and Tardiness Guidelines

We thank all of you for commenting on the post of these in their draft form. Administration reviewed all of your comments and took each into account when drafting the final document. 

As you may have heard in Kay Bauman’s video update, we are proposing revisions to two Human Resources policies, and adding five new human resources policies. Some of these policies were at the request of the Commission, some from legal counsel, and some from an operational need. They will go to the A&P Committee for review next week, but they will not be approved by the full Commission until December 14.

The Procedures Committee for AL 320 Rules of Conduct proposes replacing the current procedures with the following text. We look forward to hearing your feedback.  

Proposed New Procedures

To provide an atmosphere that is conducive to the appropriate use of the library’s facilities and services, these procedures provide staff with a means to address the behaviors of members and other visitors that do not comply with the Rules of Conduct.

Illegal Acts

Hello all,

Thank you for your feedback so far on the Borrowing Procedures and Research documents. Based on your feedback, we’ve made some thoughtful decisions and updates to the documents.

It has been a while since our lively forum discussion about the BIG changes proposed to the AM 100 Borrowing policy. Since then, the Borrowing Procedures Committee has met a number of times to consider the proposed policy, identify all procedures – official or unofficial – and make recommendations for the parts of the policy that need procedures and the parts that are in need of training support prior to implementation. Attached is a document that describes in detail the questions the committee asked and answered as well as other information they learned through this process.

Good afternoon staff,

ILL requested that we update one portion of the ILL policy to match a proposed change to AM 100. We are increasing the checkout period of ILL materials to 3 weeks to match the general collection. This change is being made to bring the ILL lending period into line with the proposed borrowing period for the rest of our collection, for ease of member use.

Hi everyone, Please see the attached REVISED Employee Leave policy, approved by the commission last week. This new policy is effective on December 1 and affects end-of-year AVL. If you have questions, please direct them to your supervisor or to HUM. Thank you and Happy Thanksgiving!

Good morning, everyone!

Here is the VG 120 (Public Comment During Commission Meetings) value separated out from the commission packet for easier review. We welcome your thoughts and comments. Please also see Tim's comment and discussion under the full commission packet for more information.

Thank you and have a great week.

The attached new policy is being proposed to the Commission at the October 20th meeting. Changes to our previous operating hours include changes in the Community Libraries schedule and accommodate the opening of the new Jones Library later this year.

Attached are the proposed changes to SF 100 and SF 200 that will be under review by the Finance Committee on September 7 and the Commission on September 15. The policy owner for both is Lloyd Lovely.

Hello Staff!

The attached proposed changes to our AM 100 (Borrowing) and AL 310 (Cardholder Responsibility) policies will go to the full commission later this month. These changes are minimal, and simply to accommodate the service to our new ONEcard members beginning on September 1.

Both policies are up for a full committee review this fall (September and October-November, respectively,) so keep in mind that we'll be addressing them more thoroughly at that time.

Hello Metro Library!

Just a heads-up, ye olde policy previously known as AS 300 (Proposals for New Automation), last revised in 1994, has been updated and converted into a procedure. Effective August 1, it will be replaced with procedure AS 300.1 (Proposals for New Software), attached.

Thanks, hope everyone is having a great Monday!