Cash Deposit

Business Office is working on policies and procedures regarding accepting mutilated money. They are also looking into purchasing counterfeit pens for each library location. They have been receiving counterfeit ten dollar bills and twenty dollar bills from library deposits.

ILL Presentation - Pauling Rodriguez-Atkins, Cataloging Manager, presented information on the Interlibrary Loan process targeting areas of specific interest to Circulation Clerks. Pauline announced that she will follow up by sending an ILL manual to all libraries. The presentation was very informative.

Diane informed the managers that the VI and RE landscaping projects are complete. She is currently in the process of working with Chris on the MC landscaping project.

Please forward community stories to Diane. She shared a story of a little girl from Edmond name Joy Laudrenburger who has autism and does public speaking across the country. She was featured in a Newsok.com article titled, “Dog helped open up world for Edmond girl with autism.” Diane has plans to reach out to Joy to see if she would be interested in speaking at our library.

Donna greeted managers and gave a brief overview of the Compensation and Classification Study. The AdTeam met with Singer Group on July 11 & 12 to discuss the progress of the study. Donna indicated that good results were received from the employee survey and shared that MLS salary structure is very good. The Singer Group is developing an appeals process and has completed a very extensive benefits survey (which may be viewed via the Intranet.) The Project Review Committee received a confidential draft of the findings and recommendations. Donna expressed that she is very impressed with Singer Group consultants Laura Francisco and Paula Singer.

•Guest Kay Bauman reported on the work of the Cash Deposit Committee. She described the changes involving improvements in procedures, training and software implemented by this committee since their 2006 inception as well as their recent proposal. She presented information about the existing method of measuring accuracy using the “12 unexplained errors in 12 months concept” as compared to an alternative approach to evaluating cash handling accuracy which is based on a percentage of the total deposit. The aim of this study is to provide a means of measuring the accuracy of our deposits that is equitable, fair and attainable by all the libraries. Since every mistake detracts from the level of customer service provided, a measurement of accuracy is necessary. In the next few months, an advisory committee will be formed to follow through on the results of the study.

Karen informed the managers that MLS library e-books are capable with Sony readers and will not work on Kindle e-readers.

Furniture for the Service Center will be moved in on December 28, 2009 and IT will install computers the following week. Tech Processing and Cataloging will be the first group to move into the new location on January 11, 2010.

Immediately after the move into the Service Center, CD books will be processed without bags. Items in bags will have duplicate barcodes inside and on the card.

Tech Processing will add gold dots and location codes for adult fiction including large print. They will also included RFID tags and bar codes in all items including paperbacks that are not cataloged.