Kay Bauman (LO) stated that the first update on the purchase of a new Integrated Library System was posted on the intranet in June 2012 and that it has been and will continue to be a long and complicated process through the final implementation. As of this meeting, the recommended ILS has not been chosen but is expected to be finalized in the next few days. References from libraries using the different systems are currently being checked and each vendor is undergoing a vetting process. The ILS Task Force recommendation will be taken to the Finance Committee on Monday, November 11 and then to the Commission on November 21. The next step will be negotiations with the chosen vendor.
Demonstration: Receiving the Cash Deposit
Denise Ryan presented the procedures she does when counting the daily deposit, showing exactly how she unlocks the money bags, puts the receipts together when checking to see if she received all of the paperwork needed to complete the deposit. Next, she counted the money using a calculator then checked to see if she received what was on the receipts making sure that it balanced. Questions were asked about rolling the change. Denise stated that it is easier to roll it and sent it in than send in loose coins in the money bag, explaining that it was less likely that a loose coin could be missed.
Business Office is working on policies and procedures regarding accepting mutilated money. They are also looking into purchasing counterfeit pens for each library location. They have been receiving counterfeit ten dollar bills and twenty dollar bills from library deposits.
ILL Presentation - Pauling Rodriguez-Atkins, Cataloging Manager, presented information on the Interlibrary Loan process targeting areas of specific interest to Circulation Clerks. Pauline announced that she will follow up by sending an ILL manual to all libraries. The presentation was very informative.
