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Ad-Team Meeting Minute Archive

Ad-Team Meeting Minutes for August 16, 2006

Submitted by dbeach on Wed, 08/16/2006 - 00:00

CURRENT ITEMS

Telephone Log Sheet. Ernestine referred to the telephone log sheets and asked if each department should still be logging long distance calls, noting personal or business. Anne stated in the future it is planned that each phone will itemize calls made and the log sheet will not be needed; however until that time each department should still be utilizing the log sheet to reference calls made within the department and also long distance faxes.

Final Budget. Lloyd stated the Finance Committee has approved the Final Budget FY 06-07 as presented. The Final Budget will go to the commission August 24.

Elevator Access/Lockout Schedule. Candace handed out a draft copy of a proposed Elevator Access/Lock Out Schedule. Fourth floor public access was discussed. It was decided the elevators to all the floors should be left unlocked until 5:00 pm.

Ad-Team Meeting Minutes for July 19, 2006

Submitted by dbeach on Wed, 07/19/2006 - 00:00

CURRENT ITEMS

Code Adam. Ric handed out copies of procedures and a checklist regarding Code Adam. Ric will be visiting with the offices on the 2nd and 3rd floors Downtown to give them instruction on what needs to be done in the event there is a Code Adam. Code Adam is the alert that is issued when a child is reported missing in a public building. Code Adam will first be used at the Downtown Library and then eventually system-wide.

REVIEW OF ASSIGNMENTS

Café Committee – The Café Committee will be sending out another Request for Bids on August 1. The committee is hopeful once the parking garage is complete, there will be more foot traffic and the café will be of more interest and visibility.

REPORTS

FINANCE & SUPPORT – Lloyd stated the auditors will be here on Monday, July 24, to begin the fiscal year audit for 2005-2006.

INFORMATION TECHNOLOGY – Anne stated work is continuing on scheduling of public computers. IT is working on ironing out a few issues with the scheduling.

Ad-Team Meeting Minutes for July 5, 2006

Submitted by dbeach on Wed, 07/05/2006 - 00:00

REVIEW CALENDAR

August 7 ~ Library Night at the Ballpark

REPORTS

CONSTRUCTION MANAGEMENT – Todd reported 14 sites have been identified as possible site for a Northwest Library. Within the next two weeks those possibilities will be narrowed down to five sites.

FINANCE & SUPPORT – The quarterly employee retirement meeting was held last week. Attendance was down from previous meeting. Lloyd will be scheduling another set of meeting in November.

The Business Office is closing out the year end. Monday will be the first day of the fiscal year.

FACILITIES MAINTENANCE – Patrick reported the Janitorial contract transition is in place as well as the lawn care transition.

Work has been completed in the mens restroom at Ralph Ellison.

Ad-Team Meeting Minutes for June 21, 2006

Submitted by dbeach on Wed, 06/21/2006 - 00:00

REVIEW OF ASSIGNMENTS

Café Committee – The Café Committee will be meeting June 28 to review two proposals received for the Café.

REPORTS

LIBRARY OPERATIONS – Denyvetta reported Susie Beasley will be transferring to a Librarian position at Choctaw.

Melissa Weathers has been promoted to Manager at Del City.

The Managers meeting is this afternoon at Ralph Ellison.

Denyvetta shared several customer comments and letters.

CONSTRUCTION MANAGEMENT – Todd provided updates on the current and upcoming projects.

Service Center - They are continuing to focus on a plan for storm water retention and will be meeting with the City within the next week.

Ralph Ellison Project - An ad has been posted in the newpaper for the selection of an architect.

Northwest Library – Continuing to look for sites.

Ad-Team Meeting Minutes for June 7, 2006

Submitted by dbeach on Wed, 06/07/2006 - 00:00

REVIEW OF ASSIGNMENTS

Café Committee – Bids for the café will be received Friday, June 9 @ 10 am.

REPORTS

LIBRARY OPERATIONS & PLANNING – Kay reported the Headquarters position has been filled.

The new computer sign-up process will begin June 26. Training for library staff will be the week of June 12.

CONSTRUCTION MANAGEMENT – Todd reported the storm water retention for the proposed Service Center site is being reviewed.

LIBRARY COMMISSION – Donna handed out copies of the summary sheet for the 2006 Grants to be requested by MLS.

Donna asked Ad Team to let her know of any employees who would like to volunteer to serve on the United Way Committee this year.

Donna reported the OLA Endowment Cars premier went very well.

FINANCE & SUPPORT – Lloyd reported the Employee Loyalty Oath will go into effect today.

Tags: 
Cafe, Training, Grants, Public Computers, Summer Reading

Ad-Team Meeting Minutes for May 2006

Submitted by dbeach on Wed, 05/24/2006 - 00:00

CURRENT ITEMS

Preliminary Budget FY 06-07. Lloyd reviewed the Preliminary Budget for FY 06-07. He stated the Finance Committee will be meeting to approve the preliminary budget May 31.

Donna stated the Program budget this coming year has changed. Denyvetta and Kay have met with the managers and they are focusing on some system wide programming this coming fiscal year.

Lloyd asked the ad team to review the budget and let him know of any changes or corrections.

REVIEW OF ASSIGNMENTS

Service Center - The Service Center updates will be reported on monthly during Ad Team.

Ad-Team Meeting Minutes for April 2006

Submitted by dbeach on Wed, 04/12/2006 - 00:00

REVIEW OF ACTION ITEMS

REVIEW OF CALENDAR

REPORTS

HUMAN RESOURCES – Ric stated he has been working on budget entries.

The review of applicants for the Headquarter Manager position is underway.

MARKETING AND COMMUNICATIONS – Kim provided highlights of the programs she attended while at PLA in Boston. She attended a program on websites, which was hosted by the Denver Public Library. She also attended a program on writing a library column for newspapers.

Kim stated the Summer Reading Materials have arrived.

MATERIALS & OUTREACH – Karen provided highlights of programs she attended at PLA in Boston. Programs attended were; Culturally Responsive, Outsourcing, Downloadable Media Books, Floating Collections, and Handling Materials.

OUTREACH – Dana stated the “Read to Me” packets are complete.

Ad-Team Meeting Minutes for March 2006

Submitted by dbeach on Wed, 03/29/2006 - 00:00

REVIEW OF CALENDAR

REVIEW OF ACTION ITEMS

Request to change Action Items to Assignments

REPORTS

LIBRARY COMMISSION – Donna stated that Nancy Anthony will be speaking at an OLA workshop regarding Library Advocacy.

There will be an after hours event at the Downtown Library on June 23 for the unveiling of the Ronald J. Norick bust. The event is being co-sponsored by BancFirst and the City of Oklahoma City.

MARKETING AND COMMUNICATIONS – Kim stated the Summer Reading proofs have been received and the materials should be here by April 7.

The new business cards should be in soon.

Tags: 
Library Commission, Marketing, Information Technology, Human Resources

Ad-Team Meeting Minutes for February 15, 2006

Submitted by dbeach on Wed, 02/15/2006 - 00:00

REVIEW OF ACTION ITEMS

ITEMS WERE REVIEWED. UPDATES ON RALPH ELLISON CAPITOL IMPROVEMENTS, CAFÉ COMMITTEE, AND MLS SERVICE CENTER WERE PROVIDED.

REPORTS

FINANCE & SUPPORT – Lloyd stated he will be conducting interviews for an Accounts Payable clerk.

Lloyd stated he was asked to speak at the next Staff Association meeting regarding the Library’s retirement plan.

INFORMATION TECHNOLOGY – Jimmy stated that Anne is in the process of finalizing ERate this week.

Anne and Eddie are in the process of interviewing for a Computer Operator in IT.

LIBRARY COMMISSION – Donna stated the Long-Range Planning Committee will be meeting on March 7 at 3:30 p.m. at Belle Isle.

MARKETING AND COMMUNICATIONS – Kim stated the Annual Report has been mailed out and copies will be sent to each of the branches.

Ad-Team Meeting Minutes for February 1, 2006

Submitted by dbeach on Wed, 02/01/2006 - 00:00

New Website Presentation. Teresa Goggins presented the Ad Team with a preview of the re-designed MLS Website. She stated it will include new sections, tab headings on every page, a search feature, and also the new CyberMars. Questions and discussion followed.

The website will go live Monday, February 20, 2006.

Literary Voices. Ernestine stated the Literary Voices dinner will be April 6. If anyone is planning to attend, please send the money to Traci Jinkens or Ernestine as soon as possible. The cost is $100 per person.

ALA Mid-Winter Report. Denyvetta stated she had the opportunity to participate in several committees at the recent ALA conference. She participated in the Branch coordinator discussion group which focused on guidelines for Staff Development. She also attended a forum featuring the two ALA presidential candidates. Questions and discussion followed.

Denyvetta passed around various brochures and information she received from the ALA conference.

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