Ad-Team Meeting Minute Archive

NEW ITEMS

Statehood Day – November 16 ~ Donna stated November 16 has been declared Oklahoma Statehood Day. At this time, it does not appear that any of the local school districts are going to be out for the day.
REPORTS

Library Operations (Headquarters) – Candace reported the required safety training for Bloodborne Pathogens will begin the week of August 22. The training will take place at various library locations and will satisfy the quarterly training requirements. The Oklahoma City Chamber of Commerce will be having a press conference at the Downtown Library on August 22 regarding the school bond issue. Joshua Gerner, the new Conference Services Technician, has begun. The Café is open. Advertising is expected to begin within the next week.

Construction Management – Todd reported he met with the City this morning and they are close to having a formal offer on the land purchase for the Northwest Library.

Administration/Commission – Donna stated Beth Toland has been appointed as the new commission member for Warr Acres. Donna has been notified that Del City is in the process of interviewing prospective candidates to serve as the representative for Del City. The August 23 Commission meeting may be canceled. The County’s final numbers on the property assessed values will not be available until after August 24 th and this will delay the approval of the Library’s final budget until after the August Commission meeting.

ALA REPORTS ~ Todd, Stacey, Donna, Denyvetta, Ernestine, Karen, Kay & Kim provided reports from ALA ~ Seattle.
Todd, Construction Management, provided a handout of instructions on how to access the ALA post conference materials and information.
Stacey, Planning, is the incoming vicechair for the Continuing Library Education Network and Exchange Round Table for ALA. Stacey participated in the committee meetings, training showcase, and workshops for the group.
Denyvetta, Library Operations, served on the Coretta Scott Book Awards Committee for ALA. She shared the titles of some of the books which received awards. Denyvetta also assisted in resume reviews at the conference and attended many of the programs relating to the Transformation of Libraries.
Karen, Materials Selections, passed around a brochure from the conference. She attended programs relating to services, staff and technology.
Kay, Library Operations, attended various programs. She attended the training showcase and visited the Library of Congress.
Kim, Marketing and Communications, attended various marketing discussions as well as a discussion on Radio Frequency Identification (RFID).
Donna, Administration, served on the panel for Interior Design. She also served as a tour guide and showed librarian’s the events that take place for National Library Legislative Day.
Calendar Review

August 3 ~ Surplus Sale
August 14 ~ Library Night @ the Ballpark

Calendar Review

Long Range Planning Committee will be meeting this afternoon. Kay will be presenting the Strategic Plan and the committee will also be reviewing capital projects.

ALA begins June 22. Jim Welch will be in charge while Donna is at ALA.

REPORTS

Outreach – Dana and Emily reported on the start of Summer Reading. Outreach staff went around with Spoticus to all the libraries. Dana also handed out MLS fans that have all the libraries and their phone numbers on the back. These will be handed out at “Library Night at the Ballpark” in August.

Library Operations & Planning – Kay reported that she has been spending lots of time on the Strategic Plan and will be presenting it to the Long Range Planning Committee in the afternoon.

New Items

Welcome Leadership MLS participants. Kay Bauman welcomed the Leadership MLS participants. Each participant introduced themself and stated why they were interested in the Leadership MLS opportunity.
Safety Policy. Candace reported the Safety policy is in the process of being revised. She provided a handout for Ad Team to review. The policy will go to the Commission for approval on May 17.
Salary and Beneifty Report. Ric reviewed with Ad Team the salary and benefits report and recommendations which will go to the A & P Committee for approval and then to Finance Committee for inclusion in the FY 07-08 Preliminary Budget.
Security Services FY 08. Ric stated the current security contract with Superior Security will be rebid this year. A request for bids was sent out and four bids were received. Securitas will be the Administration Recommendation to go to the Commission meeting for approval on May 17.
Privacy Expectations. Donna stated a memo was sent out to remind staff that library equipment belongs to the library. Supervisors should have access to staff desks, computer files and email at all times