Ad-Team Meeting Minute Archive

“Opening Night” update. Ric stated there was a great turnout for “Opening Night”. Each performance after 7:00 p.m. was maxed out in attendance. Dana will add the attendance numbers into the Meeting Room Manager program. The Hospitality Suite also went well for the Arts Council. It was discussed and decided that it would be a good idea to use the door counters for next year’s events.
Tip Cards. Ernestine stated the Endowment Trust has requested some sort of wallet sized card with interesting facts about the Library and what the Endowment Trust has helped with in their donations. Ernestine stated she has discussed this with Scott and he has agreed to create a “Tip Card” with about 10-12 interesting facts about the library system. Discussion followed and it was decided that the Ad Team would like to see the draft and be able to have input regarding some interesting facts. It was pointed out that such a card would be useful not only for the Endowment Trust to point out good things about MLS to others, but also for any MLS staff speaking to groups. Additionally, as we get closer to a library election, such a tips card could be produced for everyone----Friends, Commission, Trust, staff----to help spread the word to "vote yes and here's why..."

DEVELOPMENT - Ernestine stated the Junior League Meetings have gone well. She asked for anyone who has interesting facts or information regarding an individual library to send her an email. The Endowment Trust would like to hear about the great things that the Library is able to do with the money they contribute to the Library System.

FINANCE - Lloyd stated the Business Office now has a main phone number. If calling from outside the system, you would dial 606-3791. If calling from inside using the new phone system, you would just need to dial 3791. Frank will be the primary contact for that number.

Lloyd also stated he attended the Staff Association meeting last week, and will be attending the Library Retirement Pension Board Meeting this afternoon.

INFORMATION TECHNOLOGY - Anne showed Judy's Retirement video.

LIBRARY COMMISSION - Donna stated the Library Retirement Pension Board Meeting would be this afternoon at 3:30 and the A & P Committee will be meeting tomorrow at 3:30. She stated the November Commission meeting will be at Edmond Library.

Downtown Mail Problems. Ernestine stated she had received several letters with blue markings on the envelopes, where it seems for some reason the mail that is sent to 300 Park Avenue, OKC, OK 73102 is being routed to a 73110 Post Office before actually coming to the correct post office. This is causing the mail to be delayed for several days before actually being delivered to the Library. Discussion followed and it was decided that for the next couple of weeks if any department receives any mail with the markings on the envelope, please send the envelopes to Ernestine. She will collect them for a few weeks before taking to the Post Office to address the problem.
Report from Policy Review Committee - "Introduction of the Personnel Classification Scheme." Kay handed out copies of a draft revision to the Personnel classification scheme. Kay explained the new layout and asked for feedback regarding the document. Discussion followed.
MLS Draft Specification for Service Desks. Judy handed out a draft of MLS Specifications for service desks. She explained how the document could be used by architects and furniture builders in the future. Discussion followed.
"Recap of Opening Week - What we learned." Todd asked for any feedback of any comments or concerns that may have been addressed during Grand Opening week. Ad Team members commented on several different comments that were heard. Scott suggested possible having compliments collected and maybe use for future publications. Ad Team agreed. Scott will send an email to all correspondence to send in any stories regarding the RJN DN Library to Scott.

Unexpected windfall from county money 'found' recently (after 'hiding' since 1980. Ad Team discussed the recent news of the money that will soon be received from the county, due to past tax protests.
Donor plaques for new DN Library. Donna stated there will soon be a brochure going to many of the public, volunteer support groups, library staff, and previous donors inviting donations in honor of the new Ronald J. Norick Downtown Library. Anyone who would like to make a pledge of $250 or more will have their name listed on a master donor plaque, located on the first floor of the new library. Pledges can be paid over a period of time or all at once. Anyone making a pledge in the very near future will have their name on the plaque by the Grand Opening. After the Grand Opening, anyone who makes a pledge of $250 or more by December 2005 will have their name added to the master donor plaque. Proceeds will be used only for the Downtown Library. Anyone who may be interested should email or call Ernestine.
Emergency Operating Plan (reconfirming phone numbers). Ric passed around a list of phone numbers for the Emergency Operating Plan and asked members to verify their numbers are correct or make the necessary corrections.