Ad-Team Meeting Minute Archive

NEW ITEMS

Policy & Procedures Review Committee-Kay reported that the P&P committee had reviewed and revised the following items:

SF200.3-Procedures for Major Credit Card Purchases
SF210-Purchasing Officers
SH640-Safety
SH640.1-Safety Training Procedures
SH650.1-Dress Code
Questions and discussion followed.

CALENDAR REVIEW

Donna reported that Laura Francisco from the Singer Group will be here on the 27th of this month and that an extra AdTeam meeting has been arranged to meet with her.

Kay reported the Wright Library will be closed April 12th and 13th in order for a new ceiling to be installed.

REPORTS

HUMAN RESOURCES – Ric reported business as usual.

MARKETING & COMMUNICATION – Kim reported that her office is busy working on press materials for Literary Voices and materials and advertising for Summer Reading. Kim commented that the recent commercial on eMedia has obtained good exposure and she is working on some new TV ads.

MATERIALS & OUTREACH – Karen reported eMedia circulation continues to grow.

NEW ITEMS

Performance Appraisal System – Ric emailed a draft procedure for the calibration of performance appraisals to the Ad Team. He stated a decision needs to be made on whether to continue calibrating appraisals. Questions and discussions followed. It was determined the discussion and procedure in question would be sent to the Policy and Procedure committee for further review and decision.

CALENDAR REVIEW

April 6 – Library Retirement Pension Board @ 3:30 – Downtown
Donna reported the Singer Group will be here for a follow-up in the near future, although a confirmed date has not been set yet.
REPORTS

FINANCE & SUPPORT – Lloyd reported Dan and Patrick are making their rounds to gather information for the upcoming budget process. April 15 is the deadline to enter budget information.

REPORTS

LIBRARY OPERATIONS – Kay reported, in the absence of Denyvetta, the Library Managers meeting will be this afternoon at the Village.

LIBRARY OPERATIONS (HEADQUARTERS) – Candace is currently working on Staff Recognition as well as the plans for the Annual Holiday Open House and Opening Night.

CONSTRUCTION MANAGEMENT – Todd reported the City of Del City has issued drawing for bid. The contract is expected to be awarded by the city the first week in January, with renovations to the community center beginning shortly after that.

There are two possibilities at this time for a temporary location for Southern Oaks library. Both locations are owned by the same person. One location is at SW 59th and May and the other is located at SW 59th and Penn. It is anticipated the move will take place the first week of April.

Todd attended a City of Edmond meeting recently regarding the parking situation at the Edmond Library.

ADMINISTRATION/COMMISSION – Donna thanked everyone for their help in working to find a temporary location for the Southern Oaks Library.

The contract award for the Classification and Compensation study will be on this month’s commission agenda. There is a timeline to have the Classification and Compensation study completed by the end of April in order to have the information available for the Finance Committee at the time of the Preliminary Budget approval for next fiscal year.

CALENDAR REVIEW

November 4 – Tentative Administrative and Personnel Committee meeting
REPORTS

LIBRARY OPERATIONS & PLANNING – Kay reminded Ad Team the Job Description revisions are due by November 10. These need to be done prior to the Classification and Compensation Study.

The Strategic Plan annual review will be presented at the November Commission Meeting.

LIBRARY OPERATIONS – Denyvetta reported October is Customer Appreciation Month. The libraries are doing a variety of activities for Customer Appreciation.

The annual Service Plans have been completed by the Managers and will be on the intranet next week.

LIBRARY OPERATIONS (HEADQUARTERS) – Candace reported the Corpus Christie Chamber of Commerce met here yesterday.

Invitations for the Staff Recognition dinner will go out next week.