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Ad-Team Meeting Minute Archive

Ad-Team Meeting Minutes for February 22, 2012

Submitted by tgoggins on Wed, 02/22/2012 - 00:00

Outreach - Dana reported on a roundtable discussion she attended regarding Dyslexia.
Dana emailed a video link and encouraged Ad Team to watch "Sitting in with Clara Luper" a performance presented by Rhythmically Speaking theater company. The performance is taking place at 11 library locations across the system, in recognition of Black History Month.

Library Operations & Planning - Kay is currently working on Policies. The Policy and Procedure group will be meeting this afternoon.
X-Change met on Monday and discussed goals for the upcoming Strategic Plan.

Tags: 
Strategic Plan FY 12-15, Long Range Plan, Literary Voices, Policies & Procedures

Ad-Team Meeting Minutes for February 8, 2012

Submitted by tgoggins on Wed, 02/08/2012 - 00:00

Development – Diane reported the Endowment Trust Annual Funds campaign has raised almost $19,000.
There have been 269 seats sold for Literary Voices to date, totaling $115,000.

Donna, Karen, Diane, and Steve Bolton (Friends President), will be traveling to Kansas City in April to see how they do their online book donations.

Marketing and Communications – Kim reported Marketing will be adding project templates onto the intranet for staff to access.
Kim will be meeting with Jason from IPGI to receive quotes on winter apparel with the MLS logo for staff to have the opportunity to purchase.

Materials & Ourteach – Karen and Janet brooks are currently revising guidelines for weeding materials.

Tags: 
Literary Voices, Strategic Plan FY 12-15, Budget, Renovations

Ad-Team Meeting Minutes for January 25, 2012

Submitted by dbeach on Wed, 01/25/2012 - 00:00

The Policies and Procedures committee will be meeting this afternoon.
The Annual Statistical Report was presented to the Commission last week.

Information Technology, Kellie Delaney and Sharon Bish have been working to get the tax forms on the website.
Kay will be scheduling an X-Change meeting in February. One of the topics will be to discuss the next Strategic Plan.

Tags: 
Construction, Playaway, Marketing, Booksale, iWeed, Public Art

Ad-Team Meeting Minutes for January 11, 2012

Submitted by dbeach on Wed, 01/11/2012 - 00:00

New Items
FY 2012-2013 Budget Timetable – Lloyd Lovley
Lloyd handed out copies of the 2012-2013 Budget Timetable.

Calendar Review
January and February 2012

REPORTS
Marketing and Communications – Kim reported the Annual Report is included in the INFO Magazine this month.

Materials & Outreach – Karen reported she will begin sending out Play-Aways to library branches in the next couple of weeks.

Tags: 
Annual Report, Staffing, Playaway, Public Art

Ad-Team Meeting Minutes for November 30, 2011

Submitted by dbeach on Wed, 11/30/2011 - 00:00

NEW ITEMS

STAFF VOLUNTEER OPPORTUNITIES – Heidi Port presented the 2012 Schedule for Volunteer Opportunities. The theme for the year will be: “Volunteer All-Stars”.

She also provided statistical information from the 2011 Staff volunteer opportunities. The Heartwalk in 2011 had the largest number of walkers to date with 198 staff and family of staff walking on the MLS team. The OK Regional Food Bank Food Drive had a collection increase of over 53% from 2010. The United Way Campaign, was again a big success. Staff volunteers exceeded their goal and raised $20,831.28.

Ad-Team Meeting Minutes for November 2, 2011

Submitted by dbeach on Wed, 11/02/2011 - 00:00

CALENDAR REVIEW

Library Retirement Pension Board meeting – November 14 @ 3:30 p.m. – Downtown Library
Annual Holiday “Open House” – December 11 @ 1:30 – 4:30 – Downtown Library
REPORTS

ADMINISTRATION/COMMISSION – Donna handed out copies of the Singer Analysis from the Compensation and Benefits study.

Donna reminded Ad Team to review their inclement weather call lists and if anyone has any changes to send them to Fran as soon as possible.

The Town of Jones has appointed a new representative to the Commission, Ms. Susan Tucker.

Donna will be meeting with her soon to go over Commission information.

FINANCE & SUPPORT – Lloyd reported Ric Rea’s last day will be Friday, November 11.

INFORMATION TECHNOLOGY – Anne reported the techs are re-imaging public computers and transferring to Windows7.

Ad-Team Meeting Minutes for September 7, 2011

Submitted by dbeach on Wed, 09/07/2011 - 00:00

REPORTS

FINANCE & SUPPORT – Lloyd discussed auditor reports and ongoing procedures.

INFORMATION TECHNOLOGY – Jimmy is currently working on proper wiring for Harrah. Materials Selection is working with Jimmy and Karen for I-Pads.

DEVELOPMENT – Diane announced that Jazzed at the Library will hold its first event on September 23rd. There will be “Old Timers Day” at the Jones Library October 1st, and Kay and Diane have been visiting libraries to collect stories on how MLS changed their lives.

Facilities Maintenance- Patrick announced materials have been moved from the service center to Capitol Hill.

MAC – KIM announced that the Graphic Artist / Videographer position is now closed.

MATERIALS & OUTREACH – Karen will be meeting with the selectors on Friday.

LIBRARY OPERATION & PLANNING – Kay is currently meeting with managers to talk about extended hours, and she’s in the process of looking through possible researcher’s applications.

LIBRARY OPERATIONS – Denyvetta announced that she is in need of volunteers for CONNECT, a forum for MLS Librarians.

Ad-Team Meeting Minutes for August 24, 2011

Submitted by dbeach on Wed, 08/24/2011 - 00:00

New Items

Two New (30 Second) Commercials – Kim Terry
REPORTS

ADMINISTRATION/COMMISSION – Donna reported the commission meeting will be tomorrow at the Belle Isle Library. The Finance Committee approved the Final budget and it will be taken to the commission for approval tomorrow.

FINANCE & SUPPORT – Lloyd reported that Harrah Library will be receiving new carpet and will be closed for (9) working calendar days, beginning September 12th.

INFORMATION TECHNOLOGY – Jim is currently working on the security wiring, sorting software, and proper shelving for the Northwest Library.

DEVELOPMENT – Diane is currently working on three separate public art contracts for the Northwest location.

Facilities Maintenance- Patrick is currently working on installing new faucets for the Downtown Library.

HUMAN RESOURCES – Ric explained the confusion on the appearance of Rick George’s name appearing on the vacancy report.

Ad-Team Meeting Minutes for June 15, 2011

Submitted by dbeach on Wed, 06/15/2011 - 00:00

NEW ITEMS

Video Game Demonstration – Emily Williams, OUT

Emily Williams provided a video game demonstration which was designed by students at Oklahoma City Community College. The video game is currently on all children’s computers within the system.

REPORTS

OUTREACH – Dana reported Summer Reading is going great.

LIBRARY OPERATIONS & PLANNING– Kay and Stuart are continuing to meet with libraries and departments, and will be finishing up the meetings soon.

LIBRARY OPERATIONS – Denyvetta reported the Managers Meeting will be at Edmond this afternoon.

Denyvetta shared several customer Kudos from various library customers.

CONSTRUCTION – Todd reported demolition on Southern Oaks has begun.

The Northwest Library tours will be scheduled soon.

Ad-Team Meeting Minutes for June 1, 2011

Submitted by dbeach on Wed, 06/01/2011 - 00:00

CALENDAR REVIEW

July 12 – Singer Group will be here
REPORTS

MATERIALS & OUTREACH – Karen reported the Policy and Procedure committee are currently working on several policies.

OUTREACH – Dana reported Summer Reading begins today. Dana handed out Neighborhood Arts performance Schedules for the summer.

LIBRARY OPERATIONS & PLANNING– Stuart and Kay continue to make library visits regarding the telephone survey. Training credit is being given to those employees who participate in the visits.

The new Manager of Del City began yesterday.

Devon is meeting here today and Candace is assisting them.

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