Ad-Team Meeting Minute Archive

NEW ITEMS

ALA CONFERENCE

Denyvetta, Donna, Todd, Kay and Kim provided information on the sessions and conferences they attended at ALA.

CALENDAR REVIEW

August 12 – tentative meeting date for Finance Committee
REPORTS

INFORMATION TECHNOLOGY – IT is working on installing Office 2007 on all public computers. They will be moving the children’s computers at Edmond.

July 31st IT will be doing an upgrade on the non-stop system server.

FACILITIES MAINTENANCE – Patrick has been conducting interviews for Maintenance. He has also been working with Candace on Emergency preparation plans for the Service Center.

HUMAN RESOURCES – Ric reported the Vacancy Report was sent out this morning.

His office is currently working on the holiday and closing schedule for next year. Ric handed out draft copies for Ad Team review. Questions and Discussion followed.

NEW ITEMS

REASONABLE BREAK TIME FOR NURSING MOTHERS – RIC

Ric handed out copies of the Federal Health Reform and Nursing Mothers. The act was signed in to law on March 30, 2010. Questions and Discussion followed.

PRELIMINARY BUDGET DISCUSSION – LLOYD

Lloyd reviewed the preliminary budget and highlighted the main changes from the previous year’s final budget. Questions and Discussion followed.

REPORTS

ADMINISTRATION/COMMISSION – Donna passed around a thank you card she received fromPat Weaver-Meyer for hosting the OLA event.

Donna reported several commission members are up for reappointment this year.

Donna and Todd will be meeting with the City Manager and Assistant City Manager of Edmond tomorrow.

FINANCE & SUPPORT – Lloyd reported the surplus ale will be Friday, June 4.

INFORMATION TECHNOLOGY – Anne reported the annual Information Technology report has been completed and will be included in the June Commission packet.

CALENDAR REVIEW

MAY & JUNE 2010
REPORTS

LIBRARY OPERATIONS (HEADQUARTERS) – Candace reported Summer Reading preparations are underway at the Service Center.

CONSTRUCTION MANAGEMENT – Todd reported on the Jones City Council meeting that he and Donna attended. They provided the city council with cost information on a 2200 square foot library. The City of Jones seems to be very committed and are very excited about the future. The information will be going to the Long-Range Planning Committee meeting on May 12 to be recommended to be included in the library system’s Long-Range Plan.

CALENDAR REVIEW

APRIL & MAY 2010
REPORTS

LIBRARY OPERATIONS – Denyvetta shared a newsletter from FOLIO which included an article of the opening of the newly renovated Ralph Ellison Library.

The Bi-annual extension meeting will be Monday @ 9:15 at the Wright Library. The extension staff will be going to the Service Center for a tour that afternoon.

LIBRARY OPERATIONS (HEADQUARTERS) – Candace stated the OLA reception will be at the Downtown Library April 20. They are expecting 300 to 400 people in attendance. The library will close at 6:00 p.m. and the event will begin at 7:00 p.m. Guided tours will be offered every 20 minutes. If anyone would like to volunteer, please contact Candace. Ric reminded Ad Team if non-exempt employees volunteer, their schedules will need to be adjusted.