Library Operations

REPORTS

OUTREACH – Dana shared teen posters and bookmarks for Summer Reading.

The tri-system retreat with Pioneer and Tulsa will be next week.

MARKETING & COMMUNICATIONS – Kim reported Marketing is in the process of re-designing their work area and expanding cubicle space.

MATERIA,LS & OUTREACH – Karen reported she attended the A & P Committee meeting yesterday and the Friends meeting last night.

LIBRARY OPERATIONS & PLANNING – Stuart and Kay are continuing to meet with libraries and departments to review and discuss the telephone survey results.

Kay is currently working on the budget.

Kay recently met with Julie Ballou to review and discuss the Northwest Library floor plan, etc.

Kay has met with the library managers regarding Northwest and Southern Oaks plans and how they may be impacted.

Bethany closed on Monday for carpet installation and trenching.

Lloyd explained the process of looking up budget information on MLS Intranet. He indicated that the program manual was updated to include a couple of accounts. The budget schedule including the Friends’ grant was forwarded to the managers on February 17. The Friends’ grants must be finalized before the budget is due on April 19. Please forward grant applications to Denyvetta for review by March 12.

Lloyd stated that special funds should be spent within the fiscal year that they were granted and asked the managers to round numbers when completing their budget. He requested to be informed of monies not spent and to contact him with any questions and informed that the system has a schedule of expenses and can not go over its’ budget. In the event that the system does go over budget then he must request through the Commission to move dollars from other accounts.

He welcomed phone calls and questions concerning the budget but reminded everyone that his answers would be a “system-wide” view of the budget.

OKC Metro Gang Task Force - M. Hock, Investigator
Linda introduced M. Hock, from the Oklahoma City Metro Gang Task Force. Mr. Hock has been a member of the Oklahoma City Police Department for 22 years and on the Metro Gang Task Force for 15 years since it was formed in February 1994.

A slideshow presentation was shown to raise awareness of the different gang sets in the city and how to identify them. Mr. Hock indicated that there are 5000 documented gang members throughout the city with 106 confirmed gang sets and 6 major gangs the make up 65% of all gangs.

OKDHS – Christine Fox-Luton & Jayme Howard Public Awareness
Ms. Fox-Luton and Ms. Howard discussed opportunities for libraries to partner with the Oklahoma Department of Human Services to raise public awareness of neglected children and diversity of children. The program assists children in recognizing how they can become successful and advance in society. The DHS group is available to tailor the program to each library. Libraries may participate in the following activities:

Create window displays to recognize child abuse month in April and foster care month in May.

Decorate trees with blue ribbons during the Child Abuse Prevention event at the State Capitol on April 14. Libraries interested in participating will be supplied trees and ribbons.