Materials Services

Administrative Update    Karen

Budget

Karen reported that the A&P Committee met for their annual review of Human Resources – Salaries and Benefits. Minutes are posted on the Intranet.

There will be changes to the Professional and Travel accounts for the next fiscal year. Requests will be approved and funded on a system level, rather than on a department level.

A new budget cost center (DL) has been created for the Digital Library, managed by Kellie Delaney. Funds in account 401 for e-media have been assigned to this cost center.

Dana informed the managers that there is no sign up for Book-toberfest which will begin on October 1. Customers between the ages of 19-54 with a valid Metropolitan Library System library card will be eligible to receive a drawing slip per every two age appropriate books they read or listen to during the month. The initial drawing for the Reduxion Theater and the Oklahoma City Ballet is on October 12. Dana indicated that two tickets sealed in a money bag will arrive at each library on October 7. The managers were asked not to re-enter winning names.

A Sony E-Reader, a Pottery Barn insulated lunch bag and a JoeMo coffee/tea brew travel mug are among some of the prizes that will be given away during Book-toberfest. Dana asked the managers to contact her with any questions and advised that the tech assistants may receive telephone calls regarding the Sony E-Readers. Staff is ineligible for the drawings. Dana has spoken with Stacy in hopes of coming up with an idea for the future so staff can be eligible for drawings to win prizes. She invited everyone to send any ideas to Stacy, PLA.

PR will continue to work on ideas of how to best notify customers of new changes regarding the Internet
A design has been created, however it is still being worked on. The design will be little signs, which will be placed by the computers.

Materials Services will continue to work on changes to customer requests for purchase.
Janet reported that customer requests are leveling off, which could possibly be due to the holidays. She will continue to monitor them. MSL has been receiving about 300 requests a week.

The customer request process has been streamlined. MSL now has a shared drive on their computers, which allows for them to access a searchable spreadsheet. This spreadsheet houses “regret” requests and has an action column stating the reason for the regret.
Janet has also been looking at web sites for other major public libraries to see how they handle online requests. She will get with Jim sometime after the first of the year to see what Automation changes can be made.