Leadership Team Minutes - May 02, 2018

Borrowing policy review

• Meghan Attalla and Risa Sargent reviewed the borrowing policies and discussed the benefits and impacts of those changes as we prepare to report to the Library Commission.  The report will be updated with current numbers for the May Commission meeting.

Annual salary and benefits review

• Stephany Dowd reported on the new benefits proposal.  Salary information for the next fiscal year will be added to this report to be presented to the A&P and Finance committees for their consideration on May 8, with the intent to bring a recommendation to the full Commission at the May Commission meeting.

Budget report

• The budget is still being finalized as updated numbers for benefits and revenue are available. The preliminary budget will be reviewed by the Finance committee in June.

Leadership Team meeting minutes

• The proposal was made that the Leadership Team take turns taking meeting minutes, using the process already established by the Library Managers.  A draft schedule and procedures were shared. 
• Minutes will not be provided for the Senior Management Group meetings because the topics they discuss will be included in updates provided at the Leadership Team meeting.

Performance Development Review updates

• Milissa Copeland and Kelley Hoffman shared updates on the new performance development system. 
• The system will be implemented in May with training for X-Change on May 3 and for subject matter experts from each library and department on May 8.  Further training will be forthcoming, and details will be worked out in the Performance Development Committee meeting on May 4.
• The proposed policy changes related to this new system will be presented to the A&P committee for their consideration and a recommendation to the full Commission.

Senior Management Group updates

• Currently working on the list of contract renewals, continuing to clarify overall what we need to track throughout the year and who is responsible for each contract.
• Interim Executive Director Kay Bauman made a standing request for LT members to submit information for the Executive Director report to the Commission.  Any content should be provided in time to be included in the Commission packet which goes out the Thursday or Friday before the Commission meeting.

Other Leadership Team updates

• Janet Brooks is retiring as of June 1.
• The new manager for the Village Library will be announced shortly.  During the transition period, DN Library Manager Ben Mead-Harvey will be serving in that role. 
• Interviews for the Manager position at Belle Isle are moving forward.
• Marketing is working on a library commercial and will be filming various people about their roles in the library on May 3 and 4.