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Circulation Forum Minutes - February 2014

Customer Service Presentation
Stacy Schrank introduced Jim Friedemann who led the group in a two-hour workshop on “Principles of WOW: Customer Service Excellence”.

Q&A: Questions received via email were read and discussed.
What is the general consensus of how to address customers who are just library business acquaintances? For example, should John Jones be called Mr. Jones or John?

Most of the circulation clerks said it depends on the customer and how well they feel they know the customer. The general consensus is that it is more professional and respectful to use Mr. Jones (or Ms. Smith, etc.) unless you know the customer personally or have been given permission by them to use their first name.

Circulation Forum Minutes for August 2012

Welcome

Julie welcomed attendees and gave a tour of the Northwest Library.
Express Checkout Mistakes: Prevention & Correction

Denise Ryan addressed attendees on the correct procedure for Express Checkout Deposit. She provided everyone a copy of the original Self-Checkout Instruction booklet and also a copy of the New Express Checkout Procedures Instructions. She reminded clerks to send in deposit money even if they accidentally run the deposit report and also to send in the Express Checkout Fund Receipt every day.

Frequently Asked Questions Concerning Nontransferable Cards and Reserve Pickup

In January 2012, Tech Support received a suggestion on adding a new lookup function to vCirc to show relationships of card holders so spouses or children can easily pick up other people’s reserves. Tech Support drafted a statement to add to the reserve pick-up page that says, “You must check this material out with the card you placed the reserve on” to help with this occurrence. This subject was then discussed at the February and March Managers of Library Operations meeting. Three library manager volunteered to develop scenarios to help educate staff and customers and brought those for discussion at the May Circulation Forum.

Since the topic still continues to surface, we have developed an FAQ for customers and staff. This draft was shared at the July Circ Forum (minutes to be posted soon). Below is the draft of the staff FAQs that includes the feedback provided by the circ clerks. Please let us know if you have any additional feedback or need further explanation.

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Press Release & System News
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