Software

Kay Bauman discussed the original purpose of the Tech Support committee as a way to address staff and customer suggestions on our integrated library system (ILS). The committee was comprised to gain different perspectives of users at all levels. With upcoming changes to our technology philosophy and the process of moving to a new ILS, the committee will evolve. One impact is that no more modifications to the ILS System will be made since we will be moving to a different one.

As the ILS Task Force researches other integrated library system vendors, the Tech Support committee members will play some part in testing new ILS software and systems and provide perspectives on their use. There is no timeframe of involvement at this time.

Donna opened the meeting by explaining that we must develop a plan for transitioning to a new ILS system and other related software. In the June Commission packet Donna’s Executive Report explains:

Jim Welch, our long time Deputy Executive Director/Information Technology has announced his retirement effective June 28, 2013. Jim began his career with MLS in October of 1970. Over the years he has had a wide variety of job titles related to information technology; but has always been our “main man” when it comes to automation and information technology. He has been instrumental in the development of our Integrated Library System (ILS) since the early 1970’s. He has written and developed most of the software we currently used for our entire library IT needs, and in tandem with Anne Fischer has managed the hardware and software in an excellent fashion for many years. In addition he has supervised many of the support departments over the years including cataloging, tech processing, maintenance, and the business office. His knowledge and expertise on all matters related to MLS is impressive and colleagues regularly go to him for advice and discussion on a wide variety of topics.

Discussion with Donna about transfers - Karen
Karen said a decision will be made within the next few weeks. If the new long range plan includes opening of new “storefront” locations, this will be a major factor in the decision. Jones will probably not receive many transferred materials even when they move to their new building.

Review of gift guidelines with staff - Pauline
Pauline has met with the Cataloging Technicians and stressed that IS gifts are to be added to the collection only if they are in excellent condition, there are few available copies within the system, and the material matches an existing bib record. Mass marked paperbacks will be added to the cataloged collection only if the title has previously been cataloged in mass marked format, or if the addition is approved by a Materials Services Manager.