Computer Sign Up

The managers shared ways their staff members are adapting to the many changes made by the library system, and briefly discussed the importance of sharing system changing information with staff. Managers indicated that they understand that it is their role and responsibility to keep staff informed and to help them understand that the decisions made by administration are in the best interest of the system as a whole. The managers agreed that staff has been more tolerate of ambiguity and open to the changes.

Roving
Managers briefly discussed how roving is being initiated in their libraries and the feedback received from librarians.

Computer Signup: Statistics – Stuart Williamson, PLA
Stu shared computer signup statistics for the period of December 15, 2006 through January 11, 2007. He explained how the numbers in the graphs reflect across different libraries and what the numbers represent. The first graph was the computer utilization graph, it showed the number of minutes available and used over a 4 week period. Stu stated that system wide, these numbers are up 78% over October. He also discussed a variety of other graphs that represents the number of customers signing up for computers, users waiting the given lengths of time, session time of how long users stay on the computers, log on time by library and many more.

Stu agreed to provide managers with statistic reports and graphs to share with their staff. He invited managers to email him with any questions that they may have.

Denyvetta gave kudos to IT for their hard work in creating and implementing the new system and asked managers for feedback.

Staff at several libraries appreciated the email from IT providing an update on the new sign-up system and problems that have been fixed.

Kay stated that she has received only two complaints about the new sign-up system.
Kay stated that statistics are being collected on wait time, databases used, length of use, etc. to decide on future improvements. The longest wait time has been around 2 hours.

The priority for the ‘07 budget will be on capitol project such as the new service center and RE’s renovation/expansion.

There were no staffing additions approved in Account 101 budget this year. A staffing formula used by several libraries around the country will be used next year.

Account 102 has the same bottom line amount next fiscal year with the exception of BE that experienced a small increase. As we did last year, we used a formula of how long it takes to process system reserves to determine the amount of system reserve page hours each library needs. I moved the hours from the general page hours to the system reserve hours while maintaining the total 102 account amount.

She expressed appreciation to managers for their efforts in reviewing Account 330 and making request that matched expenditures.

A $10,000 cap for agency programming (Acct. 330) will be implemented this year. The focus will be on more system-wide programming.