Collection Services & Development Archive

Music Added Entries/Cross References (from Tech Group Request) - Janet, Pauline, Karen

The process of making multiple entries in a each record for artists and authors who have worked under different names is very time consuming and has large potential for errors. Given Cataloging’s volume of work, Pauline would prefer not to add to cataloging time or error potential. Jim Welch has said that he is strongly opposed to creating an author see reference file. It was decided that Karen, Pauline and Janet will discuss the issue with Jim and consider other options.
DVDs - All

Heidi provided samples of cases that are available to process DVDs. She recommended one that is sturdy and will stay closed when dropped. The company will make cases that will hold up to 2 DVDs. If a title purchased in the future is more than 2 DVDs, TP can tape cases together to house up to 4 DVDs. When a title is received that contains a lot of additional literature or accompanying material, TP reserves the right to keep what they can and dispose of the rest. If a title comes as a book with a DVD, the material will be cataloged as a book. Heidi has provided managers with a draft of other processing guidelines. Further investigation on processing is needed. Janet will examine processing during a visit to TCCL and discuss any preprocessing BTE can offer, Pauline will work on a sample cataloging record, and Heidi will examine processing done by video stores. MSD managers will plan to attend the August Library Managers’ Meeting to present DVD processing information.

Interlibrary Loan Update - Pamela Kosted
ILL is working getting ready for the move. They have worked on their floor plan and are in the process of getting things consolidated or thrown out.
ILL requests are increasing.
With Joyce processing the mail for ILL and the added hours Christina has been working, the wait time for ILL requests is down.
Cataloging Update - Pauline Rodriguez
Margaret Angeles began work as the new MSD Technician on March 29. She is catching on very quickly and Cataloging is enjoying her.
The upgrade of Cataloging’s page positions to MSD Techs has already been beneficial. Laqueta was able to help out in Tech Processing the week of March 15-19, and Margaret has helped on other occasions. Both have also assisted by doing the run when Cataloging has been short staffed, and will be learning other Cataloging Technician tasks shortly.
Margaret and Laqueta will have orientation in MSL and ILL after the DN move is completed.

January 22, 2004 

Downtown Planning Meeting Room 

8:00 a.m. 

Present: Karen Marriott, Pauline Rodriguez, Heidi Johnson, Janet Brooks-Chair, Pamela Kosted-absent, Donna Morris 

Cataloging Update - Pauline

New Telephone System - Anne

Anne gave a presentation about the new telephone system to be installed in all libraries and departments. She mentioned that at some agencies the wiring will need to be upgraded to support this new system. She said that after Downtown, Edmond and the new Choctaw Library will probably be next to have it installed, with Capitol Hill probably one of the last ones to be switched over it since some major rewiring will be necessary.

Phil thanked the MSD managers for inviting him to attend Anne's presentation and left the meeting.

Cataloging Update - Pauline

Lori Jones is Cataloging’s new page. She began work on November 10, and is picking up processing skills very well.
All Cataloging staff attended the Library Managers’ meeting on October 22. They thanked libraries for assisting in Cataloging’s work. Each staff member created a personal thank-you for a library that does something that helps Cataloging, and presented them to managers with bags of chocolate.
Pauline, Jana, Crystal, Clyde, and Ursula attended the OLA TSRT workshop on MARC formats on October 25. Pauline gave the introductory address, and Jana presented a session on formatting for videos.
Cataloging held an open house on October 28. Attendance from outside the CH building was sparse, but everyone who attended found it informative.
Veronica attended a business writing workshop on November 5. Pauline attended the “Showdown at Generation Gap” Lunch ‘n Learn on November 6.
Ursula volunteered at the Penn Square Kidgits Club on November 15.
Pauline attended the X-Change at BI on November 17.
Cataloging held a staff meeting on November 19. At the meeting, staff presented ideas regarding what they would like others to know about Cataloging.
Pauline, Clyde, and Jana attended the Library Managers’ meeting on November 19. Jana and Clyde presented Cataloging’s PowerPoint slide show, which was very well received. Pauline followed up with a few comments, based on staff’s input during the staff meeting. She also spoke briefly about the importance of inventory control and gave a few pointers.
Ursula plans to attend the meeting of the Oklahoma Depository Libraries on November 21.
Jana, Ursula, Clyde, and Paula will be on AVL November 24-26. Lori will work full time for those three days; Laqueta will work full time November 25 and 26.