Collection Services & Development Archive

New Telephone System - Anne

Anne gave a presentation about the new telephone system to be installed in all libraries and departments. She mentioned that at some agencies the wiring will need to be upgraded to support this new system. She said that after Downtown, Edmond and the new Choctaw Library will probably be next to have it installed, with Capitol Hill probably one of the last ones to be switched over it since some major rewiring will be necessary.

Phil thanked the MSD managers for inviting him to attend Anne's presentation and left the meeting.

Cataloging Update - Pauline

Lori Jones is Cataloging’s new page. She began work on November 10, and is picking up processing skills very well.
All Cataloging staff attended the Library Managers’ meeting on October 22. They thanked libraries for assisting in Cataloging’s work. Each staff member created a personal thank-you for a library that does something that helps Cataloging, and presented them to managers with bags of chocolate.
Pauline, Jana, Crystal, Clyde, and Ursula attended the OLA TSRT workshop on MARC formats on October 25. Pauline gave the introductory address, and Jana presented a session on formatting for videos.
Cataloging held an open house on October 28. Attendance from outside the CH building was sparse, but everyone who attended found it informative.
Veronica attended a business writing workshop on November 5. Pauline attended the “Showdown at Generation Gap” Lunch ‘n Learn on November 6.
Ursula volunteered at the Penn Square Kidgits Club on November 15.
Pauline attended the X-Change at BI on November 17.
Cataloging held a staff meeting on November 19. At the meeting, staff presented ideas regarding what they would like others to know about Cataloging.
Pauline, Clyde, and Jana attended the Library Managers’ meeting on November 19. Jana and Clyde presented Cataloging’s PowerPoint slide show, which was very well received. Pauline followed up with a few comments, based on staff’s input during the staff meeting. She also spoke briefly about the importance of inventory control and gave a few pointers.
Ursula plans to attend the meeting of the Oklahoma Depository Libraries on November 21.
Jana, Ursula, Clyde, and Paula will be on AVL November 24-26. Lori will work full time for those three days; Laqueta will work full time November 25 and 26.

Technical Processing update – Heidi

Runs are between 500-1100 labels at this time. TP receives an average of about 55 boxes of materials a day. The garage is at this time overflowing with delivered materials.
Now that TP is at full staff again, Heidi and Christy have been busy catching up on a backlog of defective materials to be returned, paperwork, filing, etc. Heidi has been trying to order sufficient supplies to last while she is on vacation for three weeks, and to make arrangements for her absence.
The bindery will pick up the fall bindery group on Oct. 22, at which time they will also bring back the genealogy materials rebound for DN. The fall bindery group should be returned to TP around Christmas or New Year's at which time the bindery will pick up the next genealogy group for rebinding. The spring bindery is tentatively scheduled to be picked up by Quality Book Binding Company around March 23 or 24 at which time they will also return the rebound genealogy materials.
TP received 6 shipments of materials from Ingram without invoices on 8-22-03. Apparently no invoices were ever input due to a problem at their Ft. Wayne warehouse. Despite several calls to Ingram's customer service dept., our Ingram sales rep., and the customer service supervisor, TP is still without invoices for these materials. The latest information is that the problem is still ongoing at Ingram; now the vice president, Larry Price, is apparently involved and trying to find a solution to this problem. The saga is still ongoing.
Heidi had BTE's AV account added to the list of accounts she can access online to print out invoices. As it turned out, just in time, as BTE seems to be experiencing more than their normal number of invoicing problems.
TP is receiving more and more trade books in a smaller format. The smallest wrapper used in TP was 10". The processors suggested trying out 8" wrappers to avoid having to cut off the excess when processing these smaller books. After trying them out, the processors are enthusiastic about how much faster and easier it is to process these materials. As soon as TP can make some storage space for these 8" wrappers, Heidi will start ordering them in larger quantities since they are more cost effective in addition to being easier and less wasteful to use.
TP has received a new sample of a video case from Showcases to use for Disney videos. This is the first sample to really stand up to repeated dropping onto the corners of the case. These cases are fairly expensive. Heidi will conduct a cost study after she is back from AVL whether it would be more cost effective to use these cases than spend extra staff time on cutting down the art work on Disney videos to make them fit into the case currently in use.

Cataloging Update - Pauline Rodriguez

Pauline attended ALA in Toronto June 20-23. She attended the pre-conference describing changes for the new edition of Dewey, as well as other sessions relating to cataloging and management.
Crystal attended the Tech Support Group meeting on June 17.
Ursula visited ODL with Ruby and Sharon to look at documents to consider adding to our selection profile for next year. Ursula is working on the profile, which is due July 31. She will get it to Karen by the last week of July.
Jana and Jill attended the benefits fair on June 26.
Clyde and Crystal attended the OLA TSRT meeting on June 27.
The annual poster vote is currently going on in Cataloging; new posters will be up shortly.
The system’s annual documents visit from ODL is scheduled for August 6. Kevin Motes will come to Cataloging at about 9:45; then he, Ursula, and Pauline will go Downtown for a visit.
The release date for the Windows client for OCLC’s new cataloging interface, Connexion, has been delayed. The new target date is September/October 2003. The end of life for the current interface, Passport, has been extended indefinitely; the new date has not been announced. Pauline will get with Jim Welch to plan for migration to the Internet browser for Connexion.
With the boxes of not in system gifts for the HRC collection, storage in Cataloging is tight. The gifts cannot be worked until they can be cataloged, and the boxes cannot be emptied because there is limited space to store the materials. This makes it difficult to store boxes of transfers when they come in.

Library Visits

Selectors completed annual visits to the extensions.
During April an annual visit to BI and a 6-month visit to BE were completed.
Janet and Karen made a follow up visit to BI on May 8th.
Selectors will conduct 6-month visits to CT and VI during May. They will also conduct an annual visit to WA.

Materials Selection Workshop

Janet, Julie and Heidi conducted the Spring MSL Workshop.
The evaluations were very good for the workshop.
Julie has some good ideas for improvement for the fall.