Collection Services & Development Archive

Update on Action Items - All

Attend Library Managers’ meeting to discuss Playaways - Karen

Karen attended and discussed with managers. Their thought was to not add another format at this time. Some were not familiar with the format. Julie/DN provided some feedback after the meeting indicating the DN staff had not received requests for the Playaway format. Their customers were primarily indicating they couldn’t use the downloadable format because they didn’t have access to a computer. One of the DN staff had worked at a library that purchased Zune MP3 players for checkout and use with, downloadable audios. It required a download station. Karen needs to visit with Jimmy and Anne about this option.

Janet reported that she looked for Playaway vendors at Encyclomedia, but found none. She also reported that B&T are carrying more titles in the pre-loaded versions. Some titles are available only in this format. Since the meeting Janet has discovered that one company that may be similar to Playaway is called “Findaway World”. She will contact Tammy at B&T to see if we can get some samples of the format

Contact Playaway for processing information - Heidi

Heidi has a Playaway coming for review. She’s briefly checked some prices for cases and they are running about $3 each.

Follow up on YA titles being coded NBK at Service Center - Pauline

Pauline checked my notes from my meeting with Karen and Jimmy on 10/29/2009; they confirmed that only adult fiction titles should default to NBK. Pauline called Jimmy and discussed it with him. He checked and found out that the location code was defaulting when it should not have been. The problem was corrected for materials with inventory dates beginning 9/20/2010.

Pauline sent an e-mail to all staff on 9/17/2010, explaining how location codes are assigned and alerting library staff to the problem.

Attend Library Managers’ meeting to discuss NBKs and suggestions - Janet

Janet attended the meeting and discussed the NBKs situation. She encouraged library staff to use new nonfiction on their new book shelves. She also mentioned the new suggestion program MSL has and encouraged staff to submit requests for purchase through CyberMars instead of the old paper 709 forms.

Cataloging/ILL Update - Pauline
Meetings and training attended:

Pauline, Aaron – OLA TSRT, June 18

Aaron – Understanding Generations, June 24

Ursula – United Way, July 7

Ursula – OLA GODORT, July 9

Paula, Vickie – Basic Word, July 13

Jana’s last day in Cataloging was July 2. It was commemorated with a pizza party and presentation of a framed photograph of the CAT/ILL staff.

Interviews for a replacement Cataloger are in process. All Catalogers, plus Jana, are assisting Pauline with the selection. Pauline hopes to have someone to begin work on August 9.

Pauline met with representatives of Reliance Label Solutions at ALA. They discussed the problem of barcodes on ILL green labels not scanning properly. Pauline is working to arrange a visit by Reliance staff to evaluate the issue, before she places an order for additional labels.

The GPO item selection cycle ends on July 31. Ursula has notified appropriate staff that this is the only time that items may be added to our GPO selection profile.

Pauline is reviewing Cataloging’s periodical subscriptions. After checking with IT, she will discontinue its subscription to Advanced Technology Libraries.

Aaron will be attending the Commission meeting this afternoon to receive his five year certificate.

Pauline has received the invoice and submitted an RFP to replenish the Amigos deposit account. She has also received the invoice for Amigos membership; she will notify Amigos that the invoice is to be paid from the deposit account.

Amigos has announced that pricing for the Trans-Amigos courier will be the same as last year, $4500. Pauline is not certain if MLS will receive a $1000 credit for acting as a transfer point between the TAEX and Velocity couriers.

A group from Oklahoma City Community College visited the Service Center on June 25. Jana and Heidi Johnson did an excellent job of leading impromptu tours of the building.

Technical Processing Update Heidi
TP’s current statistics show the number of items processed on average per day in April was 833 items, for a total of 18,333 items processed. So far in May, TP’s daily average has been 891 items. During the week of May 10-15, 2010, the average was 991 items.

During the month of April, TP received an average of 39 boxes a day. In May so far, the average has been 38 boxes a day.

B&T’s accounting dept. continues to have problems e-mailing the monthly statements. They hope to have the problem fixed by the end of this month and Heidi should finally start receiving the statements by e-mail. Heidi will keep everyone posted as to whether this actually happens.

TP received a shipment of DVD cases where quite a few of the cases had a problem with the plastic sleeve going around the outside of the case. Instead of the sleeve being attached at both ends, only one end was attached to the case. This made it impossible to keep the artwork with the barcode positioned correctly. Heidi contacted the vendor who replaced the defective items free of charge.

Heidi and Kim Rickey from Materials Selection have been interviewing several candidates for the TP Aide position during the last two weeks. The hope is to have the Aide in place by the end of May.

Heidi has e-mailed the libraries to send their bindery books to TP by Friday, May 28.

Heidi attended BJ Williams’ retirement party DN on April 30 and the quarterly X-Change meeting on May 17 at RE. Heidi also went to OLA and attended the workshop on Sustainable Libraries conducted by two staff members from Denver University.

Tanaz attended an United Way meeting DN on May 12 and has several more meetings scheduled at the Service Center during the next few months. She is very excited about being part of the United Way Committee.

Technical Processing update – Heidi
TP’s current statistics show the number of items processed on average per day in February was 667 items, and so far in March 693 items.

During the month of February, TP received an average of 34 boxes a day. In March so far, the average has been 44 boxes a day. TP is glad that the new Receiving Tech will start on March 22. His name is Brad and he has worked as a manager for Blockbuster before where he did lots of receiving, processing, and shelving of DVDs and other media.

There is continued interest in the library community in checking out the new Service Center. Whenever a meeting is scheduled in the meeting room, there also is interest in taking a tour. (YA programmers, SSRT meeting, and various other current and/or retired staff like Mary Patton, Beverly Sprehe, Kelley from HUM, etc.)

The trash cans for the processors have finally arrived as did the rest of the long conveyor for the loading dock. The correct shelves for the processors are still outstanding. Frank is supposed to do some checking on the status of these shelves. Also, the extra keys which had been ordered were received on 3-17-10. Frank is to still order a duplicate key for one of TP’s staff whose lock on her desk had to be replaced.

Starting next week, the dumpster is supposed to be emptied twice a week. Since the Friends moved in, the dumpsters have been overflowing by Monday and the janitors have not had room to empty the cut down boxes and other trash.

Heidi completed her chemical inventory list and sent it Candace. Corrected MSDSs have been received and filed.

Heidi has contacted B&T’s accounting dept. again to have credit memos applied to their open invoices. None had been applied by CFS since November of 2009.