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DVD Classification Recommendations

Submitted by prodriguez on Fri, 02/10/2017 - 15:44

Group members: Pauline Rodriguez-Atkins, CAT/ILL, Chair; Jenny Bodenhamer, CAT; Morris Crisp, CAT; Vickie Dixon, DN; Crystal Easley, DC; Alice Fielding, CAT; Paula Hannapel, CAT; Abigail Stout, DN; Jonathan Tolle, CH.

Charge: Develop a classification system for entertainment feature films and television programming that improves access for members and reduces staff time spent on these DVDs.

Attachments: 
DVDClassificationBackground.docx
DVDClassificationImplementation.docx
Tags: 
DVDs, Cataloging

Materials Services Division Minutes - September 17, 2015

Submitted by prodriguez on Wed, 09/30/2015 - 16:38

Statistical Highlights

  • Since the beginning of FY16, Materials Selection has input a total of 6,168 titles for an average weekly total of 616 titles.
  • A total of 41,055 items were entered for a weekly average of 4,106 items.
  • During July and August:
    • 3.500 titles new to the collection were cataloged in July and August, including 140 e-media titles.  Approximately 300 records for mass market paperbacks were added during that time.
    • About 37,000 new items were added to the collections in July and August, including browsing collections.
Tags: 
Materials Selection, Technical Processing, Cataloging, Interlibrary Loan, Statistics, ILLiad, DVDs, Collection HQ, Databases

Do You Use A 'Claims Never Had' When a DVD Is Returned Without Disc & Customer Claims It Wasn't There?

From time to time you may encounter a customer who returns a DVD and claims the disc was not in the case when they checked it out. This may be true since discs have gone missing and the case is left on the shelf. One way to avoid the customer getting home and not having the disc in the case is to check inside the case when you check out (or check in) an item to verify the disc is in the case. You will want to use the "Claims Never Had" very sparingly - especially since the customer only gets three instances in a rolling 12 month period.

Materials Services Division Managers' Meeting Minutes for June 16, 2011

Submitted by dbeach on Wed, 06/15/2011 - 15:00

Old Business

DVDs containing multiple discs or guides
After discussion, the group agreed that the current rules for handling these materials remain as follows:
Sets of 4 or less discs will generally be cataloged as sets, unless:
Each disc in the set contains a complete work.
Separating the discs will significantly reduce processing time.
Materials Selection staff specifically requests that the discs be cataloged separately.
Keeping the parts of the set together will require that the set be processed in a hanging bag.
“Bonus feature” discs will be included with sets as long as the total number of discs does not exceed 4.
If each disc in a set is cataloged separately, all “bonus feature” discs will be discarded.
Books and/or guides will be retained with DVDs if they are determined to be essential by the Cataloger, even if this means that the set must be processed in a hanging bag.
Cataloging staff will follow these guidelines and avoid contacting Materials Selection for decisions as to whether to catalog multiple disc DVDs as sets.

Tags: 
Statistics, DVDs, Classification and Compensation Study, Vendors

Materials Services Division Managers' Meeting Minutes for April 21, 2011

Submitted by dbeach on Wed, 04/20/2011 - 15:00

Review of Action Items - All

No action items were assigned at the February meeting.

New Business - All

DVD sets (multiple discs)

Managers will discuss with respective departments to look at the need to update the guidelines for cataloging multiple disc DVD sets. Original guidelines indicated that sets would be cataloged together. Pauline will send out a copy of guidelines to the other managers and Karen.

This will be an item on May’s agenda to discuss further and make a decision on. Pauline will ask Aaron to come to the meeting if necessary.

Place on the May or June agenda a discussion regarding NW books and transfers.

Tags: 
DVDs, Construction, eMedia

Materials Services Division Managers' Meeting Minutes for September 11, 2008

Submitted by dbeach on Wed, 09/10/2008 - 15:00

Materials Selection update – Janet

Materials Selector

Julie Ballou has accepted the DN Library Manager’s position. She begins Sept. 22 at DN.

The position is open now and Janet hopes to have a pool of good candidates by the end of the month to interview.

In the meantime, Janet is working on the interim work arrangement.

MSD Tech

Kim received a good selection of applicants for the vacant MSD Tech position in MSL. Several have been selected to take typing and 10-key tests.

Kim hopes to start interviews soon.

Library Visits

In August, Selectors made an annual visit to CT and a 6-month visit to DN.

During September, selectors are doing an annual visit to DC, BC and BBM and a 6-month visit to ED.

In October, they will make an annual visit VI and a 6-month visit to MC.

Janet would like to schedule Ext visits for October, since we missed them in August due to RE’s move.

Tags: 
eMedia, DVDs

Materials Services Division Managers' Meeting Minutes for July 17, 2008

Submitted by dbeach on Mon, 07/16/2007 - 15:00

Cataloging Update - Pauline Rodriguez-Atkins

Meetings and training attended:

Jill – OLA SSRT, June 19

Ursula – United Way, July 9

Pauline is very grateful to the Cataloging staff for their efforts to help keep ILL operational during her and/or Karen Davis’s absences. Several staff have worked in ILL at different times, while the rest have taken on extra work to keep Cataloging going. Without this great group and it cooperation, it would not have been possible for Pauline to have been gone.

Aaron and Clyde assisted with the RE reference interfiling project on July 14. Karen Marriott has noted that their help was much appreciated.

Ursula, along with Sharon Bish and Ruby Soutiere, has completed recommendations for changes to the US Depository selection profile and forwarded them to Karen Marriott.

Ursula job shadowed Sharon Bish on July 9.

Jana continues to attend Leadership MLS activities.

Steven will continue to work in ILL one day each week until further notice.

Tags: 
Training, Budget, Statistics, DVDs

Materials Services Division Managers' Meeting Minutes for November 17, 2005

Submitted by dbeach on Wed, 11/16/2005 - 15:00

November 17, 2005 

Capitol Hill Library 

8:00 a.m. 

Present:  Janet Brooks, Heidi Johnson, Karen Marriott, Pauline Rodriguez 

Cataloging Update - Pauline 

Tags: 
Surveys, DVDs

Materials Services Division Managers' Meeting Minutes for October 20, 2005

Submitted by dbeach on Wed, 10/19/2005 - 15:00

Cataloging Update - Pauline Rodriguez

Pauline expressed her appreciation to those present and, by extension, the MLS family, for their concern and support during this difficult time.
She announced that she will work 4 day weeks until the end of the year.
Pauline stated that materials have continued to flow through Cataloging in her absence, and that very few problems were waiting when she returned. She commended her staff for their excellent work in carrying on the operations of the department during her absence. Karen seconded the kudos.

Tags: 
DVDs, Staffing

Materials Services Division Managers' Meeting Minutes for September 15, 2005

Submitted by dbeach on Wed, 09/14/2005 - 15:00

Technical Processing update – Heidi

The runs have been on average 760 labels per day; this is an increase of 45 labels over last month. TP currently receives an average of about 46 boxes of materials a day which is about the same amount received on average last month.
Materials receipt in July and August has increased by about 30% over last fiscal year’s first two months. In July and August of FY06, TP received 40,092 materials as compared to July and August of FY05’s 30,689; that is an increase of 9,403 items. The daily run count also has increased during this same time period by about 17% over last fiscal year’s; 31,953 items as compared to last fiscal year’s 27,215; that is an increase of 4,738 items during the first two months of FY06.
Technical Processing is working very hard to process all of these materials in a timely fashion. All rush materials are processed the same day. The processors and part-time techs are currently processing non-rush materials from Sept. 12. Kelly’s help with processing paperbacks and DVDs is also greatly appreciated. Right now, TP is keeping pace; however, once bindery materials arrive next week, the situation may change very quickly, depending on run size.
TP has made arrangements for Maintenance to transport the boxes of processed DVDs to the owning libraries during the week of Oct. 3. There are currently about 50 boxes ready to go, by then it may around 60 or more boxes. TP has used about 4,500 single and 800 double DVD cases so far, and more are on order already.

Tags: 
Vendors, DVDs, Staffing

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