Vendors

Each of the vendors developed their own agenda and we listened and asked questions throughout their presentations. These demos were designed as a preliminary and fairly cursory overview of the vendor’s ILS systems. The notes included of those demos are based on the agenda that each of the ILS vendors chose. MLS was able to learn answers to some of our questions and still have several that remain at this time.

*New TLC Vendor Demo Notes

Old Business

DVDs containing multiple discs or guides
After discussion, the group agreed that the current rules for handling these materials remain as follows:
Sets of 4 or less discs will generally be cataloged as sets, unless:
Each disc in the set contains a complete work.
Separating the discs will significantly reduce processing time.
Materials Selection staff specifically requests that the discs be cataloged separately.
Keeping the parts of the set together will require that the set be processed in a hanging bag.
“Bonus feature” discs will be included with sets as long as the total number of discs does not exceed 4.
If each disc in a set is cataloged separately, all “bonus feature” discs will be discarded.
Books and/or guides will be retained with DVDs if they are determined to be essential by the Cataloger, even if this means that the set must be processed in a hanging bag.
Cataloging staff will follow these guidelines and avoid contacting Materials Selection for decisions as to whether to catalog multiple disc DVDs as sets.

Update on Action Items:

Playaways:

Ask for samples of other vendors’ Playaways, esp. if packaged with accompanying materials

Janet and Ruby requested samples from all the major vendors, Recorded Books, Brilliance, etc. All samples are packaged in the same binders. They were not able to obtain any with accompanying materials.

Inquire about replacement cases for Playaways

Heidi is still working on this. She’s been in contact with Brodart to see what they offer.

Karen will check with the regional Playaway rep. to see if they offer replacement cases.

Take a sample to the next AdTeam meeting

Karen took samples to the Deputy Executive Director’s meeting.

Cataloging Update - Pauline

Meetings and training attended:

Jill – OLA SSRT, March 20, April 17

Aaron – Staff Recognition Committee, March 25

Jana – Leadership MLS, March 26

Denise from MSL visited Cataloging on March 27. She helped to prepare transfers for reprocessing.

All Cataloging staff helped with the RFID project at Capitol Hill April 1-4. Margaret also helped with the project at Choctaw April 14-16; Veronica helped at Choctaw on April 16. IT much appreciates all the assistance, and staff enjoyed the opportunity for something different.

Pauline taught a session of the Collection Management workshop on April 8. It was her first time to teach the ILL segment, along with the regular catalog searching segment.

The Leadership MLS group visited Cataloging on April 9. They toured the department and viewed the cataloging and bar-code printing processes, then met with Pauline to discuss management philosophy and ideas.

Ruby and Susan from MSL visited on April 10. Ruby and the catalogers discussed changes to genre headings, while Pauline and Susan talked about their upcoming presentation on serials.