Ad-Team Meeting Minutes for August 29, 2007

Meeting Date: August 29, 2007

Present: Kim Terry, Chair, Denyvetta Davis, Karen Marriott, Donna Morris, Todd Olberding, Candace McDaniel, Jim Welch, Lloyd Lovely, Ric Rea, Anne Fischer, Ernestine Clark, Patrick Williams, Kay Bauman, Dana Morrow

Leadership MLS: Julie Ballou, Kelley Hoffman, Emily Williams, Heidi Port, Kristin Williamson, Kellie Bradford, Sam Weehunt, Stacy Schrank, John Utley,

Guests: Stu Williamson, Janet Brooks, Deb Willis

New Items

1. Leadership MLS presentation. Leadership MLS participants presented Vision to Reality Proposal. The Vision to Reality project would give MLS communities the tools to integrate the Strategic Plan. It facilitates a journey for each MLS community and individuals to create their own “inviting, innovative link to the world”. It is a tool by which staff can design their roadmap to accomplish the goals of the strategic plan and make the MLS vision a reality. The goal is to increase staff knowledge of the strategic plan and its goals, encourage an attitude of excitement and enthusiasm regarding the future of the library system, and create ownership of the strategic plan and empowerment to implement its activities and objectives. The action plan is to select two communities, a library and a department to introduce, educate and facilitate the implementation of the strategic plan within those MLS communities. This will create a systemwide model. Questions and Discussion followed. 
2. Outreach: Rocking Sunday at Southern Oaks. Emily Williams reported on the performance of “Wizard Rock” at Southern Oaks Library. She provided a photo slideshow from the event. The event was a huge success with an estimated 250 people in attendance. 
3. Outreach: Did You Know 2.0? Dana presented the Did You Know 2.0 video. The video was created by XPLANE, also known as, the visual thinking company. The video relates to globalization in the information age and the constantly changing ways information is sent and received. The website relating to the video is www.shifthappens.wikispaces.com 

REPORTS

CONSTRUCTION MANAGEMENT– Todd reported an offer is close to being made on land for the future Northwest Library. There is a possibility the land could be closed on in October.

FINANCE & SUPPORT – Lloyd reported he is working on finalizing the Final Budget. The Annual Valuations have been received and is 100K more than estimated.

INFORMATION TECHNOLOGY – Anne reported several staff will be taking a trip next week to Dallas to look at some RFID equipment. A Bid is out for RFID tags. The bid will be open on September 6. Jimmy has been working with the Friends and Teresa Goggins to create an online link which will allow Friends membership dues to be paid through PayPal.

DEVELOPMENT – Ernestine reported an announcement will be posted soon for the recruitment of a Friends coordinator to replace Kay Samaripa, who will be retiring. Ernestine is continuing to meet with prospective trustees for the Endowment Trust. 

FACILITIES MAINTENANCE – Patrick reported Ralph Ellison continues to experience a/c problems. Patrick thanked Stacy Schrank for the training at the Maintenance shop yesterday. 

HUMAN RESOURCES – Ric reported the A & P committee is expected to meet on September 11 for a grievance hearing and other business.

MATERIALS & OUTREACH– Karen reported the Author Selection Committee for Literary Voices has met. Contract negotiations are underway. Pauline Rodriguez and Pamela Kosted have made many changes in ILL. Lending has resumed. ILL is receiving good feedback from customers.

OUTREACH – Dana reported Outreach staff is preparing for SeptemberFest.

LIBRARY OPERATIONS & PLANNING – Kay reported she has been working with Linda Hyams in updating the unusual incident report. Kay reminded Ad Team of the Blood Borne Pathogen Training currently underway. All staff is required by OSHA to attend the training. Stacy has been working on the System Reserve training which begins September 10. Stacy is also preparing for FOCUS. Stu has been working on the Summer Reading staff survey and the ODL report.

LIBRARY OPERATIONS – Denyvetta attended the Black Belt Librarians workshop in Okmulgee recently. Denyvetta recommends employees to participate in future Black Belt Librarian workshops. The Library Operations Manager position for Ralph Ellison will be opened next week. Denyvetta shared some customer kudos she has received.

Meeting adjourned at 10:46 a.m.