Ad-Team Meeting Minute Archive

Calendar Review

Long Range Planning Committee will be meeting this afternoon. Kay will be presenting the Strategic Plan and the committee will also be reviewing capital projects.

ALA begins June 22. Jim Welch will be in charge while Donna is at ALA.

REPORTS

Outreach – Dana and Emily reported on the start of Summer Reading. Outreach staff went around with Spoticus to all the libraries. Dana also handed out MLS fans that have all the libraries and their phone numbers on the back. These will be handed out at “Library Night at the Ballpark” in August.

Library Operations & Planning – Kay reported that she has been spending lots of time on the Strategic Plan and will be presenting it to the Long Range Planning Committee in the afternoon.

New Items

Welcome Leadership MLS participants. Kay Bauman welcomed the Leadership MLS participants. Each participant introduced themself and stated why they were interested in the Leadership MLS opportunity.
Safety Policy. Candace reported the Safety policy is in the process of being revised. She provided a handout for Ad Team to review. The policy will go to the Commission for approval on May 17.
Salary and Beneifty Report. Ric reviewed with Ad Team the salary and benefits report and recommendations which will go to the A & P Committee for approval and then to Finance Committee for inclusion in the FY 07-08 Preliminary Budget.
Security Services FY 08. Ric stated the current security contract with Superior Security will be rebid this year. A request for bids was sent out and four bids were received. Securitas will be the Administration Recommendation to go to the Commission meeting for approval on May 17.
Privacy Expectations. Donna stated a memo was sent out to remind staff that library equipment belongs to the library. Supervisors should have access to staff desks, computer files and email at all times

New Items

Leadership MLS. Stacy Schrank provided information on Leadership MLS. The proposed program will prepare and develop current employees for their current and future leadership positions within the organization. The program is being proposed for implementation during the spring, summer and fall of 2007. The goal of Leadership MLS is to provide an encompassing view of the many issues associated with the field of library leadership. Stacy provided handouts with detailed information on the goals and objectives. Discussion followed. Employees who are interested in participating in Leadership MLS must submit an application for admission. The employee’s supervisor whill then need to submit a letter of recommendation. The Executive Director and Deputy Executive Directors will compose the Selection Committee for considering the eligible applicants for participation.
Come Read with Me Presentation. Linda Bahr, Project Coordinator, Outreach presented a Come Read with Me video from the Boys and Girls Club of Oklahoma City. Linda encouraged Ad Team members to attend future Come Read with Me site visits. Discussion Followed.
Assignments Review

Café – Candace stated the electricians are working in the café. The contract approval will be on the agenda for the April commission meeting.

New Items

Library Manager’s Retreat. Stacy Schrank reported on the Library Manager’s retreat. The retreat was held at the History Center and included managers from the Metropolitan, Pioneer, and Tulsa systems. The retreat was well received and a great success. Heid Port facilitated the True Colors Awareness Training for the three systems at the retreat. Stacy provided color charts of how each system is represented with the True Colors. Discussion followed.
Policies and Procedures review. Prior to the meeting Kay emailed draft policies and procedures for Ad Team to review. The draft policies were related to the the Library Collections policy and also the Stewardship of Financial Resources. Kay asked for any additional questions or comments. The next step will be to take the draft policies to committee and then to commission for approval.