Leadership Team Minutes - April 04, 2018

• Budgeting process for FY19 

   

  • Every line in Martus - Base and Discretionary – is to have a description note to help understand how the amount budgeted was calculated. These descriptions are expected to be useful in future years’ financial planning. 

  • The Senior Management Group and Regional Directors have time set aside the week of April 9 to complete the next steps in the FY19 budget process. The group will first assess the total Base budget in relationship to anticipated revenues. Discretionary requests will be considered after the Base budget is funded. 

   

  Peer libraries for use in benchmarking exercises  

  • Manager of Planning and Assessment Morgan Jones and Data Analyst Jennifer Livingstone shared data gathered from 30 library systems across the country. Each of the systems met specific criteria that identified them as possible peer libraries to use in various benchmarking activities. For example, population served, number of libraries, governance, etc. 

   

  Updates by others 

  • Morgan reported that some of the discretionary funding budgeted for furniture replacement will be available to purchase much needed items this fiscal year. 

  • Anthony shared updated “Visitor Check-in Guidelines” that will be implemented first at DN followed by the SC. The Incident Reporting software is still in process.  

  • Sarah announced that the recommendations a committee made regarding Graphic Novels will beghe LT that Summer Reading training is coming soon and said that several groups are working on a variety of projects, including Best Practices for MakerSpaces, the Google Project, Workforce Development, and the Calendar and Meeting Room software replacement. 

  • Kim informed the LT that a news outlet will be in one of the libraries to film segments for a story. The focus will not be any library activity. She also said FOX25 has aired several positive stories about the value of public libraries in recent weeks. 

  • Milissa listed the current and upcoming training for MLS staff, which is all listed in EduBrite. She also announced that she is soliciting help to plan Staff Day, and she is

    Budgeting process for FY19 

    • Every line in Martus - Base and Discretionary – is to have a description note to help understand how the amount budgeted was calculated. These descriptions are expected to be useful in future years’ financial planning. 

    • The Senior Management Group and Regional Directors have time set aside the week of April 9 to complete the next steps in the FY19 budget process. The group will first assess the total Base budget in relationship to anticipated revenues. Discretionary requests will be considered after the Base budget is funded. 

     Peer libraries for use in benchmarking exercises  

    • Manager of Planning and Assessment Morgan Jones and Data Analyst Jennifer Livingstone shared data gathered from 30 library systems across the country. Each of the systems met specific criteria that identified them as possible peer libraries to use in various benchmarking activities. For example, population served, number of libraries, governance, etc. 

     

    Updates by others 

    • Morgan reported that some of the discretionary funding budgeted for furniture replacement will be available to purchase much needed items this fiscal year. 

    • Anthony shared updated “Visitor Check-in Guidelines” that will be implemented first at DN followed by the SC. The Incident Reporting software is still in process.  

    • Sarah announced that the recommendations a committee made regarding Graphic Novels will begin implementation in a few more weeks. 

    • Melody notified the LT that Summer Reading training is coming soon and said that several groups are working on a variety of projects, including Best Practices for MakerSpaces, the Google Project, Workforce Development, and the Calendar and Meeting Room software replacement. 

    • Kim informed the LT that a news outlet will be in one of the libraries to film segments for a story. The focus will not be any library activity. She also said FOX25 has aired several positive stories about the value of public libraries in recent weeks. 

    • Milissa listed the current and upcoming training for MLS staff, which is all listed in EduBrite. She also announced that she is soliciting help to plan Staff Day, and she is starting much earlier than last year. 

    • Curtiss – HVAC at RE fixed; striping of parking lot to be completed this week.  

    • Heather – Data is being collected to determine how much time is spent supporting the Friends, LET, and Choctaw Guild.  

    • Chris reported that the impact on the libraries in his region due to the teacher walkout has been minimal and has adjusted the times they are busy as opposed to adding to them. 

    • Peer libraries for use in benchmarking exercises  

      • Manager of Planning and Assessment Morgan Jones and Data Analyst Jennifer Livingstone shared data gathered from 30 library systems across the country. Each of the systems met specific criteria that identified them as possible peer libraries to use in various benchmarking activities. For example, population served, number of libraries, governance, etc. 

       

      Updates by others 

      • Morgan reported that some of the discretionary funding budgeted for furniture replacement will be available to purchase much needed items this fiscal year. 

      • Anthony shared updated “Visitor Check-in Guidelines” that will be implemented first at DN followed by the SC. The Incident Reporting software is still in process.  

      • Sarah announced that the recommendations a committee made regarding Graphic Novels will begin implementation in a few more weeks. 

      • Melody notified the LT that Summer Reading training is coming soon and said that several groups are working on a variety of projects, including Best Practices for MakerSpaces, the Google Project, Workforce Development, and the Calendar and Meeting Room software replacement. 

      • Kim informed the LT that a news outlet will be in one of the libraries to film segments for a story. The focus will not be any library activity. She also said FOX25 has aired several positive stories about the value of public libraries in recent weeks. 

      • Milissa listed the current and upcoming training for MLS staff, which is all listed in EduBrite. She also announced that she is soliciting help to plan Staff Day, and she is starting much earlier than last year. 

      • Curtiss – HVAC at RE fixed; striping of parking lot to be completed this week.  

      • Heather – Data is being collected to determine how much time is spent supporting the Friends, LET, and Choctaw Guild.  

      • Chris reported that the impact on the libraries in his region due to the teacher walkout has been minimal and has adjusted the times they are busy as opposed to adding to them. 

      • Kelley – Executive Committee meets this afternoon, and she hopes to get the contract with a new Executive Director search firm signed. Class and Comp Appeals process is expected to be completed by this Friday. 

       

      BudgKelley – Executive Committee meets this afternoon, and she hopes to get the contract with a new Executive Director search firm signed. Class and Comp Appeals process is expected to be completed by this Friday. 

    starting much earlier than last year. 

  • Curtiss – HVAC at RE fixed; striping of parking lot to be completed this week.  

  • Heather – Data is being collected to determine how much time is spent supporting the Friends, LET, and Choctaw Guild.  

  • Chris reported that the impact on the libraries in his region due to the teacher walkout has been minimal and has adjusted the times they are busy as opposed to adding to them. 

  • Kelley – Executive Committee meets this afternoon, and she hopes to get the contract with a new Executive Director search firm signed. Class and Comp Appeals process is expected to be completed by this Friday. 

 Budgeting process for FY19

• Every line in Martus - Base and Discretionary - is to have a description note to help understand how the amount budgeted was calculated. These descriptions are expected to be useful in future years' financial planning.
• The Senior Management Group and Regional Directors have time set aside the week of April 9 to complete the next steps in the FY19 budget process. The group will first assess the total Base budget in relationship to anticipated revenues. Discretionary requests will be considered after the Base budget is funded.

Peer libraries for use in benchmarking exercises

• Manager of Planning and Assessment Morgan Jones and Data Analyst Jennifer Livingstone shared data gathered from 30 library systems across the country. Each of the systems met specific criteria that identified them as possible peer libraries to use in various benchmarketing activities. For example, population served, number of libraries, governance, etc.

Updates

• Morgan reported that some of the discretionary funding budgeted for furniture replacement will be available to purchase much needed items this fiscal year.
• Anthony shared updated “Visitor Check-in Guidelines” that will be implemented first at DN followed by the SC. The Incident Reporting software is still in process.
• Sarah announced that the recommendations a committee made regarding Graphic Novels will begin implementation in a few more weeks.
• Melody notified the LT that Summer Reading training is coming soon and said that several groups are working on a variety of projects, including Best Practices for MakerSpaces, the Google Project, Workforce Development, and the Calendar and Meeting Room software replacement.
• Kim informed the LT that a news outlet will be in one of the libraries to film segments for a story. The focus will not be any library activity. She also said FOX25 has aired several positive stories about the value of public libraries in recent weeks.
• Milissa listed the current and upcoming training for MLS staff, which is all listed in EduBrite. She also announced that she is soliciting help to plan Staff Day, and she is starting much earlier than last year.
• Curtiss – HVAC at RE fixed; striping of parking lot to be completed this week.
• Heather – Data is being collected to determine how much time is spent supporting the Friends, LET, and Choctaw Guild.
• Chris reported that the impact on the libraries in his region due to the teacher walkout has been minimal and has adjusted the times they are busy as opposed to adding to them.
• Kelley – Executive Committee meets this afternoon, and she hopes to get the contract with a new Executive Director search firm signed. Class and Comp Appeals process is expected to be completed by this Friday.

• • shared updated “Visitor Check-in Guidelines” that will be implemented first at DN followed by the SC. The Incident Reporting software is still in process.  

  • Sarah announced that the recommendations a committee made regarding Graphic Novels will begin implementation in a few more weeks. 

  • Melody notified the LT that Summer Reading training is coming soon and said that several groups are working on a variety of projects, including Best Practices for MakerSpaces, the Google Project, Workforce Development, and the Calendar and Meeting Room software replacement. 

• • shared updated “Visitor Check-in Guidelines” that will be implemented first at DN followed by the SC. The Incident Reporting software is still in process.  

  • Sarah announced that the recommendations a committee made regarding Graphic Novels will begin implementation in a few more weeks. 

  • Melody notified the LT that Summer Reading training is coming soon and said that several groups are working on a variety of projects, including Best Practices for MakerSpaces, the Google Project, Workforce Development, and the Calendar and Meeting Room software replacement. 

• reported that some of the discretionary funding budgeted for furniture replacement will be available to purchase much needed items this fiscal year

• reported that some of the discretionary funding budgeted for furniture replacement will be available to purchase much needed items this fiscal yea