Leadership Team Minutes - June 06, 2018

Public Services: Central Information Services, Collection Anywhere, Engagement & Program Services, Libraries and Outreach:

• Emily Williams and Julia McConnell presented on behalf of EPS regarding ‘Understanding Outcome-Based Planning & Evaluation (OBPE), a nationally known model designed to apply strategic thinking and planning to the inputs and potential outcomes based on community needs.
• OBPE is being applied to Summer Reading and other program development throughout the system.
• Outreach is developing a monthly events calendar so that we can see where they are in the community.

Operations: Maintenance, Marketing, Planning & Assessment, Security:

• Vicki Thompson reviewed the final statuses of two pilot projects: the hotspot and Kindle lending projects at Choctaw and Warr Acres. While hotspots were popular and could be easily managed the Kindle lending program was not time-efficient for library staff and loss of inventory was problematic. It was recommended that the Public Services department form an ad-hoc committee to further review the reports and provide recommendations back to the leadership team.
• A comprehensive schedule of marketing and public relations efforts for summer reading has been shared.
• An updated schedule for construction at Bethany should be available next week.
• Painting, HVAC updates underway at many locations.
• Search for a tenant in the Downtown café space is continuing.

Finance and Business: Business Office, Development & Volunteer Services:

• Development and Volunteer services are working with the Friends on a process for how used book donations are receipted. A timeline will be provided at a future leadership team meeting.
• The preliminary budget for Fiscal Year 2019 has been approved in the commission finance committee meeting.
• Budget amendments need to be completed as soon as possible. Please communicate with the directors and deputy executive directors (DEDs) accordingly.
• The annual audit of MLS financials will begin in July.

Technology: Information Technology:

• Updates to cameras and Microsoft Office 360 are moving along.
• July 1^st we will be upgrading our internet speed from 1GB to 4GB.
• John Wood will attend leadership team meetings to represent the IT services department effective July 1 while Anne Fischer assumes the role of Interim Executive Director.

Human Resources:

• Position for Executive Director is posted.
• Reminder to complete 2^nd Quarter safety training by June 30^th.
• Regional Director vacancy and other library leadership roles to be filled soon.
• The drug and alcohol policy regarding fleet vehicles has been implemented.

Other Reports and Updates:

• Developments will be made in identifying best practices with incident reporting.
• A new onboarding process for library management staff will be considered.
• Calendar and meeting room software acquisition is in process.
• A draft of an updated organizational chart was shared and will be updated as needed.

The next leadership team meeting is July 11^th at 9:15 a.m.