Leadership Team Minutes - January 03, 2018

Ground Rules:  

• Everyone participates  
• Be present and focused  
• Start and finish on time  
• Speak up and ask questions   
• Raise issues in the meeting  
• Respect confidentiality  
• Be respectful of others’ opinions and time 

Administrative & Personnel (A&P) Workgroup

• The drafted procedures are still under the review of the Administrative and Personnel (A&P) Workgroup.

Compensation and Classification Study

• The Compensation and Classification Workgroup is in the process of reviewing the information sent over from the Singer Group. The Leadership Team will review the information Feb. 17.
• The Commission Meeting will include a presentation from the Singer Group on their findings and staff are encouraged to attend.

Long Range Planning (LRP) Workgroup

• A video and explanation of the strategic plan was posted on the intranet on 12/26/17. At this time, there has not been any questions or feedback posted.  Feedback/questions are encouraged. Leadership Team members will collect feedback from their staff and submit to Morgan Jones.
• Morgan is in the process of drafting a template for department and branch business plans that coincide with the strategic plan.
• In the next LRP Committee Meeting, discussions on capital projects will begin.

Access and Engagement Service Model

• There was positive feedback from the panel and presentation at the XChange meeting on December 19, 2017.
• The Access and Engagement panel will be conducting sessions on the service model which will be open to all staff. The first session will be January 9^th at 9 am at the Midwest City Library.  This session will be video recorded and shared.

Education and Programming Development (EPD)

• EPD is scheduling meetings with Engagement Supervisors and Managers to present their work to date and gather feedback. An overview of the plan was shared and includes creating Children, Teen, and Adult cabinets to plan and evaluate programming for each age group and to determine what programs will be system-wide and what programs will be local, based on what has the best impact on the community.
• The engagement model is being discussed to streamline and create best practices.

Learning and Development (L&D)

• The new employee orientation (NEO) process is being streamlined to be more inclusive of each library as well as each department. Additions to NEO include a welcome video with Kay and a handout with a synopsis on each department to provide consistency and time efficiency. A shortened version of NEO is being created for part-time/halftime staff which is available online
• Learning and Development is part of two workgroups focusing on streamlining the on-boarding process at each location and creating best practices based on the library size and staff position.
• Bloodborne pathogens 1^st quarter safety training comes out this week and is due to be completed by March 31, 2018
• A basic tech training is in development and will include basic technology training geared towards helping customers. The IT department will provide feedback on the course.
• A training on collection development and weeding is being discussed.
• Driver Training is coming up for staff who are authorized to drive a library vehicle.
• An online course dealing with homelessness - “A Librarian’s Guide to Homelessness” is available in EduBrite. A webinar will be available in March for staff – “Working with Individuals Affected by Homelessness” purchased and will be available in March.

Marketing and Communications (MAC)

• Business cards will be available for all managerial staff as well as general business cards for use at each library.

Unusual Incident Reporting Proposals

• The workgroup is meeting this week to make a recommendation to purchase new incident reporting software. This will be on the agenda for the January commission meeting.