Leadership Team Minutes - August 02, 2017

Reporting & Analysis

• Incident reporting software in the works
• Hubor Study to evaluate procedures and workflows is going well
• Collection anywhere next steps
• Visiting OU and OSU to tour their off-site collections
• Working on a data analysis brief template – something a bit more robust than we previously used
• Going over 3 yrs of data on rules of conduct violations
• Almost done compiling data on shelving time
• Group meeting to standardize shelving procedures
• ODL reports coming up
• Class & comps study will be complete soon – go through it and ask questions

Move

• The move to the service center went well
• Waiting on some furniture, so some move dates have changed

Budget

• Budget template in the works
• Charise will want to meet one-on-one with each dept. to make sure they understand their base budget
• Supplies ordering will change
• Waiting to hear from the county. Looking at 3.9% growth.
• At this point, it is more about methodology than exact numbers
• Dividing the marketing budget for things like posters to be housed in each library
• OKC Bound Election
  • How do we engage members?
  • This will include DN, RE, AL & BI Libraries
• 5-year marketing plan
• Funding from Friends will look a bit different this year
  • Last year staff was asked to apply for money from the pilot project fund – we did not spend it all. This year there will be funds for test projects

Hiring

• Member services is hiring for several positions
• Looking for PT Temp
• Tim Spindle has been doing a great job with social but will need to off-board that task to someone else
• New manager at BI
• New learning and development manager
• They will be reaching out to leadership team members to meet

Construction & Events

• Capitol Hill Steering Committee Meeting
• Opening of CH
• CH Tour
• Bethany groundbreaking
• Thunder Rolling Book bus coming to Choctaw
• Camera installed at Bethany
• We have a bid for wiring at CH
• Met with the city of Edmond to do a study on the structure of the library and see if it is possible to move AC unit to the roof
• NW library sprinklers are installed & sod going in soon
• NW library patio under construction due to foundation issue
• Choctaw library just got a new AC system
• Jones just got new countertops
• We have received new bike racks – not installed yet
• New janitorial team started
• Finalizing Bethany plans
• The Village will close for 8-12 weeks (most likely around Thanksgiving time)
• Staff development day
  • Strengths finder kick-off
  • Saying, “yes” – members first
• New training software – Edu-brite
  • Training literature going out
  • Class – be prepared to ask questions
• ULC Forum
• Lyrisis membership meeting
• TLC annual meeting

Other

• Volunteers - Some service communication/training that needs to be addressed
• Member services team needs an overview of how people can make donations to the library
• A website for development is in the works
• Possibly adding 30 thousand historical photographs to our collection
• Working on a new name for the formally titled, “playful learning”/ “learning experiences” department
• Newsletter kicked-off
• Transferring intranet duties to Victoria
• Share your budgets with one another, so there are no discrepancies and a consistent voice
• Let Victoria know if you have newsletter ideas