Ad-Team Minutes - July 08, 2015

Expected Outcomes: To discuss the presentations of the three committees regarding strategic goals and to discuss/decide what special presentation(s) the Commission members will see in the following year

Agenda Items

Presentations by committees (Rogers)

Three committees presented their objectives for how they imagined strategic goals for the library system being achieved. They were as follows:

GOAL 1: Visitors will easily navigate our inviting physical and virtual spaces

Sub-committee:  Karen Marriott, Candace McDaniel, Kim Terry, w/Kellie Delaney

Objectives: Enhance customer access to meeting room information and reservations, increase customer use of databases through easy access and integration to our catalog, improve effective communication to help customers easily identify and browse library resources, services, and collections.

GOAL 2: Our community has access to expert library staff with up-to-date knowledge, skills, and abilities to deliver library services

Sub-committee:  Julie Ballou, Melody Kellogg, Rachel Kopchick, w/Stacy Schrank

Objectives: Increase the percentage of time in which staff members are working within their zone of competence, develop and implement an employee onboarding program that includes system and local components, establish a peer mentoring program, expand targeted learning opportunities to include a variety of delivery methods that support different learning styles, and increase connectivity between customers, staff, and the system’s subject matter experts.

GOAL 3: Visitors are connected with library resources at every point of contact

Sub-committee:  LaVetta Dent, Anne Fischer, and Chris Kennedy

Objectives: Promote using virtual and physical spaces, connect program participants with library resources, find new ways to make customers aware of electronic resources (databases), and leverage using display monitors to continually share information about library resources and programs.

The committees will send a Word document of their objectives to Jasmine, who will compile them into one list. Over the next two weeks, the committees will determine their priority objectives. These objectives will be presented at the next Ad Team meeting (July 22nd).

Special presentations at Commission meetings (Rogers)

Tim asked the group to think about what types of departmental presentations Library Commissioners may be interested in. The Ad Team came up with the following ideas:

• Critical Incident Trainings held at regional libraries
• Overview of the new hiring system
• Slideshow/overview of the CH temporary space
• MaC’s campaign for the 50th Anniversary
• Issuing library cards with schools
• Tailored Titles
• Charging stations in some locations
• Books-by-Mail and ILL

Reports (All):

Tim, DIR: The A&P Committee will be meeting this afternoon (July 8th) to discuss the Introductory Probationary Period. The committee will also discuss the nepotism policy, possibly doing away with this piece. This will allow family members of staff a chance at employment within the system. However, if approved by the A&P Committee and the Commission, family members will not be able to work in the same budgetary unit.