Review of last minutes had no changes or discussions.
Lori reported that we have had no reportable injuries for Worker’s Comp this quarter.
Safety training for 3rd quarter will be a review of Bloodborne Pathogens procedures. This training will be available on LMS in the next two weeks. Human Resources will notify staff when the training is available.
All safety training will be LMS based beginning with the 2nd quarter. Employees will be notified via email when training is due. Supervisors will receive email alert from HUM reminding about training due. Supervisors will need to look at LMS to view incomplete training.
Safety Training Procedures have been revised to reflect new required training and reporting procedures. The updates will be included in the new Safety Manual annual updates.
The committee reviewed OSHA updates regarding the new Hazard Communication regulations and required employee training. All employees must be trained on the new Safety Data Sheet and labeling format by December 1, 2013. The Oklahoma Department of Labor provided some resources for training and new materials will be published on the intranet to satisfy the training requirement.
The group discussed the need to continue the subscription for the Top Safety Newsletter. Considering the new required training that will be implemented this year, it was decided to cancel the subscription.
In review of the last meeting minutes, Lori and Heidi indicated that a location has not been identified for a private lactation room at the Service Center. The two will meet in November to evaluate the space.
We have received several questions about the proper disposal of sharps and the use of sharps containers. According to the Oklahoma Department of Labor, for businesses that produce less than 60 pounds of sharps waste, a special sharps disposal container is not required. We were instructed to use a puncture-proof container such as a glass jar with a lid to dispose of sharps.
Lori reported safety training compliance is good shape for the quarter.
We have had four Worker’s Comp injuries reported since our August meeting. Two employees are still off work and two have returned with light duty.
We discussed the question about the amount of time (30 minutes) required for safety training.
Although OSHA and PEOSH require every employee to complete safety training quarterly, there is not a specified time limit. The half hour time was suggested by the Oklahoma Department of Labor and was adopted by the Library as our policy.
We have had only one reportable worker’s comp injury during this quarter. Due to our low injury rate, our worker’s comp insurance rate has reduced from 1.21 to .97 effective in October.
Jana reported that the Capitol Hill building is in need of many repairs. Maintenance is working to resolve some of the issues.
During the last six months, Patrick has been reviewing cleaning procedures to meet LEED specifications. Currently, we are testing products that can be incorporated at all locations and standardized for the system.
After review of the last meeting minutes, Denise and Kay reported that they have not met to revise SH640 of the safety policy. They will schedule a time to meet before the our next committee meeting.
Denise reviewed the training statistics for the first quarter. To date, two employees have not completed the required safety training for the quarter. We currently have 480+ employees. 100% of new hires have completed required safety training.
At the last meeting, the committee discussed the possibility of adding the Security Manager to the committee as a permanent position. That change would require a revision to the policy and was pending approval of the Executive Director.
It was decided not to change the current composition of the committee which is: Deputy Executive Director of Library Operations, Director of Facilities Maintenance, Director of Human Resources, Benefits Specialist, Headquarters Manager, and three at-large members selected from the X-Change Committee.
The Security Manager will be invited to attend meetings from time to time when there is a need to address specific security issues with the committee.
At the last meeting, the requirement for completion of new hire training was discussed. Moving forward, all new hires will be notified of the availability of the intranet for safety training. New hires do not have to wait for the first pay period to be processed to have access to training materials and can complete required training even if their start date is the last day of the quarter.
The group discussed the vacant committee position. It was suggested that the Security Manager be included as a permanent position on the committee as well as the Human Resources Director. The proposed committee composition would be the Deputy Executive Director of Library Operations, Director of Facilities Maintenance, Director of Human Resources, Benefits Specialist, Headquarters Manager and Security Manager plus three at-large members selected from the X-Change Committee. This change is pending approval of the Executive Director and P&P Committee.
