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WELCOME/HOUSEKEEPING
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Type
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Item
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Discussion
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Checking in
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Discussion
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Moment for Mission/Core Values Connecting our diverse communities with resources and experiences to educate and enrich lives.
Values Equity, Diversity and Inclusion, People First, Innovation, Integrity, Respect
Heather – put people first and delivered Thanksgiving to some recently homebound Friends volunteers on Thursday – she had too much food and knew they had no way to have a Thanksgiving meal without help. As a team of volunteers, we tried to get help for them coordinated but since they technically are in Canadian Co. … in the end, she just took them dinner. Great moment, Heather!
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UPDATES (milestones/goals; recent progress/completions; planned activities; risks/issues)
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CEO
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- Chris K, Chris B, Kelley H and Kelly D are absent
- Introductions – Stephen Dahlgren – Director of Facilities
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CCO
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COM
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- Shelf-Life Edits needed today/ASAP
- Annual Report First Draft this week
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DVS
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- Overwhelmed with gifts – sending thank you notes
- Updating website to make it more user friendly
- Dolly numbers are still increasing, currently 16,938 plus
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CR
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CFO
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- Discussed use of Mobile walls for Voice and Votes
- Business office open house – this Wednesday
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CGO
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SEC
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- SEC and IT will go to 3 community libraries and 1 city library on Wednesday, December 4th, to conduct a camera assessment for replacing the cameras at HR, NP, LU and then to MWC.
- Still waiting for the cameras and equipment to arrive for the DN camera system upgrade.
- Discussed use and success of talkdown system and AL
- Had many alarm issues over the weekend, primarily cleaning staff
- Discussed issues with Aquarium in security officer space
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MARK (South Central)
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- BI LM selected – likely start date of 12/23
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Erin
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- Updates on shelving for RE
- Interviews upcoming for managers
- Not a great turnout for the NP event, approximately 30
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Tracie
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- ED will be applying for grant from California Humanities (national expansion grant) - $6000 Sept – December 2025
- VI roof almost complete – likely this week
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OES
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- Magic & Merriment Outreach 12/3 4-9pm at Fairgrounds, thanks to David Leader, Abigail Stout, Rebecca Frye, and Tracie Randolph for outreaching!
- Working on hiring Adult Services Manager position and for 3 Outreach Librarians (Children’s/Teen/Adult)
- Winter Reading Training is Live! Thanks to Candace for creating Rise presentation and to COM for all their assistance.
- 12 locations to display HRC posters
- Streaming services are ready at locations for programming
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COO
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Facilities
- VI - TPO roof, should be an improvement
- Stephen Dahlgren touring locations
- RE – no updates
Collection Development
- Discussed usage and effectiveness of Databases
- ILL has started researching what other libraries do with ILL service to review the service that we offer – discussion of services
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CPO
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- HUM is processing performance-based merit increases and bonuses this week.
- The recruiting team is attending the Magic & Merriment outreach event with OES on December 3, and Goodwill’s Career Connect Job Fair on December 5.
- L&D has launched Winter Reading and December’s compliance training with a due date of December 31.
- The benefits team is working on 12DD benefits calculations for the 2024 Form W-2s.
- HSA open enrollment starts in December with a January 1 effective date.
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CTO
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- Downtown Networking switch replacement on 12/15
- Will impact entire network (phones/internet/printing and etc.
- Would like to begin at 5 PM to provide adequate time
- RFPs for Internet Service and Networking Equipment have been completed and will be released soon
- Edmond YMCA Library AMH RFP has been released
- CARL User Manual online in searchable format at the IT Portal or helpdesk.metrolibrary.org
- If you are considering a budget request for 2026 that will involve IT equipment or services, please reach out to schedule an appointment to discuss your needs.
- Mitch Park Kiosk update – Envisionware update a few weeks ago has improved reliability of the kiosk. It has not required a reset in several weeks. If an issue appears please put in a ticket for service with Envisionware.
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NEW BUSINESS
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GX Commitment 2025 – discussion of initiatives and timing,
communications to go out through Xchange and Shelf-life
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OLD BUSINESS
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OTHER DISCUSSION/ANNOUCEMENTS
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Holiday lunch - discussed
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MINI MEETINGS
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NEXT MEETING December 9, 2024, 10:30 am
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