Advisory Council Minutes - September 16, 2024

WELCOME/HOUSEKEEPING

Type

Item

Discussion

Checking in

Discussion

Moment for Mission/Core Values

Dennis Letter shared about the college outreach event at the Capitol Hill library where many attendees signed up for a library card

UPDATES (milestones/goals; recent progress/completions; planned activities; risks/issues)

CEO

Summer Reading has been completed and dress has returned to normal, and a reminder email will be sent out

CCO

COM

• Outreach items will be sent to locations this week.
• Discussion regarding mailing departmental items and updating departmental titles
• Next: Tote bags for locations to sell
• Intranet provider chosen – submitting for purchase
• OKC Broadway Sponsorship “Pages to Stages Presented by OKC Broadway” 36 pairs of tickets to raffle, Visit from The Grinch
• Gooden working on Summer Reading Sponsorship Proposals
• Mitch Park Kiosk wrap installation on 9/23
• State Fair visit to investigate opportunities for a booth location

DVS

• Friends of the Library lifetime member lunch was held and was a great success due in part to impromptu support from Special Collections.
• Volunteer Celebration lunch will be Sept. 25; Friends book donation drive on Sept. 28.
• Still seeking Literary Voices speaker for April 9, 2025

Community Relations

• United Way

CFO

Budget was approved by Finance committee last week

CGO

Tracie Randolph

• Notary exemption forms have been completed and returned turned to election board
• Oklahoma Indian Territory Museum of Black Creek Freedmen History is interested in collaboration with MLS

Kimberly Boldt

• First Americans Museum, Oklahoma Hall of Fame, Oklahoma Firefighters Museum experience passes should be available soon.
• Senior Day exhibit at Oklahoma State Fair
• Meeting with Goodwill Workforce Coordinator to discuss collaboration opportunities

Mark Schuster

• Bethany library interior glass door broken Saturday night
• 100^th celebration of Wright library opening
• 50^th celebration of Southern Oaks library opening

COO

Collection Services and Development

• Guest Speaker at Tea Time with the Friends
• Webinar for Blue Career in Metro U on 9/26 will be recorded
• Collaboration with Maintenance regarding pest remediation

Facilities Planning

• MWC chiller installation last week of October
• ED2 internet camera will be installed at the library site to provide time lapse updates
• ED2 site clearing continues
• Village library roofing project will begin in next few weeks

Chris Bachmann will be emceeing the taco eating contest on the main stage for Fiestas De Las Americas in Capitol Hill on September 28

CPO

• Recruiting, interviewing and hiring
• Performance reviews
• Benefit information has been updated on intranet

CTO

Cox account merging for billing purposes

• Cox is cleaning up accounts and will be merging the accounts for Choctaw, Del City and Downtown.
• On a yet-to-be determined date there may be an interruption of service.
• Work will occur at 6 AM and will likely be done by 8 AM.
• IT will communicate when the work is scheduled.
• We may want to post an announcement on the website and at affected libraries.

Network switches

• Taylor is programming switches and will reach out to scheduled libraries to plan installation date.
• Downtown will receive several switches and will require an extended installation time for some of the closets that she will be working in.  There is a lot of clean-up work associated with this project such as removing unused equipment and cabling, as well as, consolidating equipment into one or two racks.

ILS update

• Tricia is working on transitioning the CARL user manual to Confluence which will make keeping it updated easier and more user-friendly.  This is a large project, so I don’t have a firm timetable for completion but stay tuned for more information.

NEW BUSINESS

OLD BUSINESS

OTHER DISCUSSION/ANNOUCEMENTS

MINI MEETINGS

NEXT MEETING SEPTEMBER 23, 2024, 10:30 am