Ad-Team Meeting Minutes for August 1, 2007

Meeting Date: August 1, 2007

Present: Jim Welch, Chair, Denyvetta Davis, Donna Morris, Todd Olberding, Candace McDaniel, Dana Morrow, Lloyd Lovely, Patrick Williams, Ernestine Clark, Kim Terry, Kay Bauman, Karen Marriott, Anne Fischer

Excused: Ric Rea, Kellie Bradford

Leadership MLS: Julie Ballou, John Utley, Kelley Hoffman, Emily Williams, Heidi Port, Kristin Williamson, Sam Weehunt, Stacy Schrank, EDC

Calendar Review

• August 3 ~ Surplus Sale
• August 14 ~ Library Night @ the Ballpark

REPORTS

Library Operations (Headquarters) – Candace reported the café is expected to open this week. Candace will be sending out an email to notify staff. The new Conference Service Technician, Joshua Gerner will begin August 13. He previously worked at Southern Oaks.

Construction Management – Todd stated he will be meeting with the City this afternoon regarding the Northwest Library. There will be a Ralph Ellison design meeting August 16. Todd continues to meet with the architect for the Service Center. The system will need to begin brainstorming for a groundbreaking ceremony date for the Service Center. At this time, it is expected the contract will be awarded at the February 2008 Commission meeting.

Administration/Commission – Donna will be speaking this afternoon to a women’s book club. Hugh Rice, Nancy Anthony, Jose Jimenez, and David Greenwell were reappointed yesterday by the City Council. This leaves two commissioners with expired terms, to be reappointed or replaced. Additionally, the Mayor will also need to appoint three new members to represent Oklahoma City.

Donna is continuing to work on draft revisions to the bylaws for the Library Commission. 

Finance and Support – Lloyd reported the surplus sale is scheduled for Friday. The budget is expected to be complete next week.

Development – Ernestine reported the Endowment Trust will have 1824 trustees, up from 15 previously. She has been meeting with prospective trustees. 

Friends will not be having an August meeting. Kay Samaripa will be retiring as the Friends Coordinator in October. Heidi Port will be interviewing 16 teens, Friday, on Read About It. Next Tuesday, will the teen volunteer LaserQuest Party. 

Information Technology – Anne reported they have been working on the phones in the café. As well as, the phone switch at Capitol Hill. Training is  expected to begin August 15 for the new System Reserve process. The new process will begin September 1.

Facilities Maintenance – Patrick reported his staff has been busy working in the café, getting it ready for opening.

Carpet Cleaning at Downtown is scheduled to take place on August 7. Maintenance will be contacting each library location with the dates their carpets will be cleaned. Floor waxing will begin in September.

Russell has been working on cleaning out the fountain at the Downtown Library. 

Marketing and Communications – Kim reported the new graphic designer, Rick George, began this week. Marketing will be working on redesigning Shelf Life. 

Materials & Outreach – Karen is working on the annual ODL report. She has also been working with Pauline Rodriguez on the ILL procedures.

Outreach – Dana passed around OK Voices bookmarks. Neighborhood Arts ended last week. There were 200 books given away at the Hispanic Expo. Smart Start gave away “Read to Me” tshirts at the event.

Meeting adjourned at 10:15 a.m.