|
WELCOME/HOUSEKEEPING
|
|
Type
|
Item
|
|
Discussion
|
Checking in
|
|
Discussion
|
Moment for Mission/Core Values/GX
MISSION Connecting our diverse communities with resources and experiences to educate and enrich lives.
Values Equity, Diversity and Inclusion, People First, Innovation, Integrity, Respect
|
|
UPDATES (milestones/goals; recent progress/completions; planned activities; risks/issues)
|
|
CEO
|
|
|
- Leadership Team member introductions
|
|
CCO
|
|
|
|
|
COM
|
- Finalizing Info Mag content
- OCCF Childhood Literacy Fund release
- Building new intranet, MetroHome, Megan will continue to reach out to various departments for feedback, on track to launch Feb. 20
- Black History Month digital marketing campaign, event promotion, printing, etc.
- Literary Voices marketing
- Planning for Summer Reading campaign – tv/radio commercial, print/digital ads, promo video for schools, t-shirt/poster design, website, Beanstack badges, etc.
|
|
DVS
|
- Pushing for Friends Memberships and Volunteers for Book Sale
- Literary Voices 1st sponsor deadline is Friday, Jan. 17; event April 9
- Several board and committee meetings this week
|
|
CR
|
|
|
CFO
|
|
|
- We are more than 50% through the year. Review your budget for 2024/2025 and make sure all purchases will be received before 6/30/2025. Review your special funds and make sure those will be utilized before the end of the year as well.
- Budget request templates will go out in February. Start planning for 2025/2026
- Remind staff that RTOs can be partially converted for purchases/service that arrive in stages (greater than 3 days apart)
|
|
|
|
CGO
|
|
|
- Interview ALM II DN last week; ALM II NW interviews next week
- ED would appreciate volunteers to assist with processing materials in the absence of their sorter.
- Please visit locations to attend programs and events as time allows.
|
|
SEC
|
- DN camera work ongoing; rescheduled due to closure days last week.
- NW cameras onsite; next project in line.
- Please report any issues with alarms to Dennis or on-call number.
|
|
RD-Mark
|
- BE – Voices & Votes final two weeks – activities ongoing
- BI – Daniel manager onboarding going well
- CH – Planning for Kids Cafe
- DN – Computer Tables installed, computers replaced, everything going well this morning – big kudos to IT for all their help and flexibility! Assistant Manager hiring held last week.
|
|
RD-Erin
|
- CT received new chairs
- RE moving forward on new shelving
|
|
RD-Tracie
|
- VI- New Partnership with restaurant Neighborhood Jam for upcoming event. Restaurant employees will volunteer at the event
- ED- Reshelving. Call will go out to ask for assistance with shelving
- ED 2 – City of ED forming a committee to name the new library
- ED 2 – COM working on FAQ for ED staff to use in answering questions about new library
|
|
OES
|
- Dolly Day Jan. 16 (Celebrations at SO Sun. Jan. 19 & NW Sat., Jan. 18); all locations giving out butterfly stickers, message from “Dolly” to Breathe & Read! And DPIL bookmarks.
- Summer Reading planning continues—book order will go in soon; working w/ committees and COM on promotion and information
- Should be holding interviews for Adult Services Manager and Outreach Librarians soon!
|
|
COO
|
|
|
- Inclement Weather Update – kudos to Stephen D. for checking buildings, parking lots, and moving snow as needed to prepare Saturday opening
- Steve Butts out-of-office 01/13-01/19; call Chris or Stephen D. in his absence
|
|
CSD
|
- 4.1 million checkouts on Libby in 2024; current average wait time 14 days, not counting prepublication wait time
- Inclement weather can impact shipping for materials. Vendor warehouses are located across the country.
|
|
FAC
|
- Email being sent out to remind locations to check supplies of ice melt and for snow shovels.
- Thank you to locations for putting out ice melt in advance of snow. It was very helpful.
- MW chiller in final wrap-up stages.
- CT outdoor sprinkler work is being done in preparation to prevent freezing.
|
|
CAP PROJ
|
|
|
CPO
|
|
|
- Please ensure that all non-exempt and exempt staff scheduled to work on January 9 or January 10 submit Unexpected Closure leave for any time not worked. Telework eligible positions that completed work during the closure should submit the appropriate leave.
- Payroll Tuesday, January 21, employee timecard approvals due by 8:00 a.m., supervisors by 9:00 a.m.
- The Total Wellness screenings scheduled for January 9 are being rescheduled.
- The Benefits team is reconciling 1095-C forms in Paycom. The forms will be available January 31.
- HUM staff are working on the annual 2024 PEOSH reports. The Summary of Work-Related Injuries and Illnesses reports will be sent out to locations for posting by February 1.
|
|
CTO
|
|
|
- Northwest and Edmond Sorter update – thank you to everyone involved in these projects; two new sorters up and running in the next few weeks
|
|
|
- Downtown public computer table install completed.
|
|
NEW BUSINESS
|
|
|
|
|
|
|
|
OLD BUSINESS
|
|
|
|
|
|
|
|
OTHER DISCUSSION/ANNOUCEMENTS
|
|
|
|
|
MINI MEETINGS
|
|
|
|
|
|
|
|
NEXT MEETING January 27, 2025, 10:30 am
|
