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WELCOME/HOUSEKEEPING
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Type
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Item
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Discussion
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Checking in
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Discussion
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Moment for Mission/Core Values/GX
MISSION Connecting our diverse communities with resources and experiences to educate and enrich lives.
Values Equity, Diversity and Inclusion, People First, Innovation, Integrity, Respect
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UPDATES (milestones/goals; recent progress/completions; planned activities; risks/issues)
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CEO
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CCO
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COM
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- The Annual Report was sent out for final review last week; edits are due by 2:00 p.m. today.
- Shelf Life with a video of new CEO Jason Kuhl will be sent out today.
- Departments have been assigned homework for the new Intranet implementation.
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DVS
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- The LET received a $34,000 gift from an ED donor.
- The FOL membership campaign starts today and ends on January 31.
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CR
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- OLA & ODL offering orientation for new members of the state legislature.
- New legislative bills introduced that may impact school libraries & daycares.
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CFO
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- Email regarding updates to investment options in Empower to go out today
- Travel reimbursement training - Tuesday, January 14, 2025, 10:00 AM-11:00 AM – Zoom
- Please evaluate your budgeted purchases/projects for the 2025 budget cycle and make sure they are complete before year end.
- Please review your planned purchases for your Commission Special funds and make sure they are utilized before year end.
- The DN staff parking passes are paid for by the month. If a staff member is not using their parking card for more than a month, please notify the Business Office to inactivate it.
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- 4th RD interviews being scheduled
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SEC
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- DN camera system upgrade to take two weeks. Dennis will notify staff when work is scheduled to begin. NW camera upgrade will be next.
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RD-Mark
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RD-Erin
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- Returning from leave and working through emails.
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RD-Tracie
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- California Humanities grant not moving forward. ED will be doing cultural programming in partnership with UCO.
- The Muskogee Creek Freedmen Museum will provide displays and programming for Black History Month.
- The roof is done at the Village Library.
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OES
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- Winter reading logistics and support continue
- SR planning continues
- Dolly Day prep/logistics; Dolly Day official day is 1/16, large events at SO/NW on Dolly’s Birthday Sun. Jan. 19. Butterfly stickers and Dolly bookmarks were sent to all locations. Promotion running in Metro Magazine.
- Basecamp training w/ COM- piloting use with Summer Reading
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COO
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- NW & ED sorter project
- Coordinate furniture moves/carpet cleaning (need 24 hours to dry)
- Strategic Plan- survey and staff involvement
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CSD
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- Collection Development is considering moving to digital form for library annual visit feedback forms.
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FAC
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- The inspection of the Midwest City chiller should be completed this week.
- Maintenance staff working on taking down the Downtown holiday decorations.
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CAP PROJ
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- The Village Library roof is done; some additional work is pending.
- The Midwest City chiller is installed but not 100% complete.
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CPO
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- On-site Wellness Screenings are being held January 6-9 at eleven locations. Staff can register through the Total Wellness portal.
- Fall semester scholarship reimbursement requests are due today.
- Spring semester applications for the Lee B. Brawner and Donna Morris scholarships are due today.
- The first-quarter safety and cybersecurity training courses were successfully launched on January 2, with a completion deadline of March 31. There are no HR compliance training requirements for January.
- The recruitment team will participate in the Martin Luther King Coalition Job Fair on January 20.
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CTO
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- Review of Unexpected Closure Procedure
- Notify the Unexpected Closure Group in Group Me for all planned and unplanned closures occurring on short notice (less than 72 hours before closure).
- Notify Unexpected Closure Group in Group Me to reopen any closed facilities.
- Post in Group Me acknowledging notification and when assigned tasks are completed.
- Review of Phishing Simulation results
- Update on Downtown Computer table replacement
- Update on Sorter installs at Edmond and Northwest
- Planning for Sorter expansion at the Service Center
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NEW BUSINESS
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OLD BUSINESS
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OTHER DISCUSSION/ANNOUCEMENTS
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MINI MEETINGS
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NEXT MEETING January 13, 2025, 10:30 am
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