Advisory Council Minutes - December 30, 2024

WELCOME/HOUSEKEEPING

Type

Item

Discussion

Checking in

Discussion

Moment for Mission/Core Values/GX

MISSION Connecting our diverse communities with resources and experiences to educate and enrich lives.

Values Equity, Diversity and Inclusion, People First, Innovation, Integrity, Respect

UPDATES (milestones/goals; recent progress/completions; planned activities; risks/issues)

CEO

• Susan has moved to her new office

CCO                

COM

• Annual report – submit edits by end of day tomorrow
• Intranet transition – Megan building department sites, detailed audits due Jan. 15
• Winter Reading advertising campaigns
• Demographic Survey – will send to Luther guests only
• Book Sale ticket design, half-sheet printing  
• Dolly Day printing – posters, half-sheets, flyers
• January Shelf Life

DVS

• Not present

CR

• Rondia Banks nominated for Leadership in Action award – NWOKC chamber
• MLS nominated for the large business of the year award – NWOKC chamber

CFO

• Quick turnaround on payments this week for the holiday

CGO                 

SEC

• Not present

MARK (South Central)

• BE Voices & Votes up through end of January.  Special events planned throughout, including weekend docent tours.
• BI LM Daniel Chesney starts on January 6^th
• CH “Kids Cafe” proposal under review – collaboration between library and Regional Food Bank.
• CH neighborhood event – Plaza Calle Dos Cinco and Trail Spur groundbreaking coming on January 15^th @ 1:30. It will be a nice amenity for the neighborhood.
• DN ALM2 has been posted; applications being reviewed
• Additional DN shelving on the first floor is being removed to increase seating opportunities and improve sight lines.  Collection has been compressed into existing shelving.
• DN computer tables install to begin on January 6^th.  Final logistics being worked through.  IT has a plan to maintain as much computer access as possible during this period, including adding machines to 2^nd floor (where they used to be), and utilizing the 1^st floor computer lab.
• SO Holiday Shoppe program attended by 116 children and adults.
• WR 100^th anniversary celebration tentatively planned for September 2025.  Early plan includes a two-hour block party with activities, refreshments, music.  Street blocked off (at suggestion of Stockyards Association) in front of library to accommodate.

Erin

• Not present

Tracie

• 3 Library Aides starting at ED 1/20, Hiring another Library Aide at ED.
• Cal Humanities Grant Draft Reviewing Today

OES

• Staffing- Reviewing Outreach Librarian candidates soon; re-posted Adult Services Manager position.
• Winter Reading starts Wednesday! If you want to add it to your signature, it’s on the downloads page of WR on intranet or I can send you the file.
• Summer Reading planning continues. We will be taking a break from RIF in 2025 while Heather Z., and I figure out a way to do this part sustainably through the Friends going forward. The bonus books received through our Scholastic purchase (that we’d used for RIF) will be used for SR prizes and at outreach events throughout the system.

COO

• Maintenance is shorthanded – patience appreciated
• VI – wrapping up

CPO

• Finalizing 12DD information for 2024 Form W-2.
• Confirming information for 2024 Form 1095-C.
• December compliance, Cybersecurity, and 4^th Quarter Safety due December 31.
• XChange training due January 10.

CTO

Not present

NEW BUSINESS

OLD BUSINESS

OTHER DISCUSSION/ANNOUCEMENTS

MINI MEETINGS

NEXT MEETING January 6, 2024, 10:30 am