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WELCOME/HOUSEKEEPING
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Type
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Item
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Discussion
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Checking in
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Discussion
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Moment for Mission/Core Values/GX
MISSION Connecting our diverse communities with resources and experiences to educate and enrich lives.
Values Equity, Diversity and Inclusion, People First, Innovation, Integrity, Respect
Shoutout to Roberto for his assistance on Saturday to help with the water issues at the Northwest location.
Shoutout to Kim and others for Magic and Merriment. We donated 2000 books and book bags. The kids really enjoyed the books and meeting Spoticus.
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UPDATES (milestones/goals; recent progress/completions; planned activities; risks/issues)
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CEO
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- OLA Advocacy Update – deadline for filing bills has passed. Shell bills are still an option for legislatures
- Texas libraries dealing with issues regarding book selection and legislative/community input. Library closure for material reviews in one community.
- Possibility of canceling the Commission meeting for December
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CCO
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COM
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- Annual Report first draft sent; revisions due by Dec. 11; final version ready for Dec. Commission meeting
- Intranet site building underway, user input meetings scheduled, Feb. 20 launch strategy, name... MetroHome
- Demographic survey sent, 500+ responses already, will have more after Dec. Check It Out is sent on Wednesday
- Project Management – Basecamp adoption strategy (used by Comm and L&D) asking all departments to use Basecamp as well.
- Winter Reading commercial, advertising campaigns
- Meet Jason video shoot
- Edmond monument sign – new acrylic will be installed on Dec. 16
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DVS
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- Trust year end appeal performing well – dozens of new library donors
- $7,000 unrestricted gift to NW – working with Erin and Courtney on expenditure
- $5,000 gift to Books & Media this morning
- Planning Friends’ Book Crawl for 7/11/25 and FY26 meeting dates
- Since 10/2022 (inception) to present: 22,529 children have been served by the Dolly Parton Imagination Library Program in Oklahoma County
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CR
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- Feed the Children has reached out about partnering.
- Voice and Votes – in the Norman paper and the NWOKC Chamber is also promoting
- Many Mayoral elections coming up
- Filings for the open County Commissioner District 1 seat
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CFO
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- Conference reimbursement training coming in January
- Vendor maintenance is underway. Vendors who have not been used for greater than two years or who have out of date paperwork will be made inactive until they can be updated.
- Reminder – donations/keep the change should be entered as donations on the POS. No other sales/fines/miscellaneous items should be posted as donations. Any donations over $20 that would like a receipt should be directed to DVS.
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CGO
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SEC
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- Several locations had issues over the weekend with their fire alarm panels, due to an outage by US Monitoring. Systems restored at approximately noon.
- NW had a leak in the riser room where Maintenance and Vendor OKFPD were dispatched to repair the control valve.
- It’s the holidays – always be situationally aware at work or in any public setting.
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MARK (South Central)
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- New BI LM starts January 6th
- Preparing and planning for big celebrations for SO 50th & WR 100th in 2025
- DN shifting/compressing - additional seating space
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Erin
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- Moving forward with RE shelving – 10-12 week lead time on shelves
- RE brought back “Season of Giving” this Saturday from 1:00pm to 3:00pm
- Library managers interviews for CL ongoing
- WA is happy with their new security officer
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Tracie
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- Interviewing for 3 Library Aides Wednesday at ED
- Roof should be completed by end of week at VI
- The California Humanities grant application for ED will be completed by 12/22
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OES
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- Magic & Merriment wrap-up – absolute success! Spoticus was a huge hit! Public Strategies thanks us all. Comments from attendees: many “we love Metro/the library/Libby. Metro has the best eAudio Book collection! We love imagination library—our older kids are signed up.” 1293 attendees
- OES Hiring/staffing update – extended search for Outreach Librarians due to low response; Emily out from 12/11/24 for @ 6 weeks
- Winter Reading encouragement and questions
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COO
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- Christmas decorations at DN are brightening community spirits, more plans for replacements and upgrades next year.
- Bed Bugs – problems ongoing. Discussing what to do with furniture in the future. Document “Pests in the Library” moving that document to the new intranet. Possibly a need for a committee to assist with ongoing pest issues.
- Northwest Water Incident Hotwash/After Action Report. Follow up and remediation occurring. Fire protection can be off while building is occupied, discussion.
- Edmond is not participating in the naming of the new building. We will be working on that.
- RE roof work to commence soon.
- ED2 work ongoing, pouring concrete soon.
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CPO
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- HUM processed 387 merit increases and bonuses for 12/12/24 pay date. Please encourage your staff to review their pay stubs and direct any questions to HUM-Elizabeth or Kelley.
- On December 10, the recruitment team will be attending Civics Day at the state capital. On January 20, the team will participate in the MLK Job Fair at Douglass High School.
- The following training courses are due 12/31/24: Diversity 101, Winter Reading, Hazardous Communication, and Social Engineering.
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CTO
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- Reminder of all library closures at 5 PM on Sunday the 15th to install network switches
- Tentative installation dates for Edmond, Northwest, and Service Center Automated Material Handlers:
- Edmond – January 14 to January 22
- Northwest – January 23 to January 29
- Service Center – February 19 to February 22
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NEW BUSINESS
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OLD BUSINESS
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Please remember to make your gift to the United Way and encourage your teams to participate if they are able. Thank you!
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OTHER DISCUSSION/ANNOUCEMENTS
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Holiday lunch – scheduled for Monday, December 16, 12 pm at Iron Star BBQ (3700 N Shartel)
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MINI MEETINGS
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NEXT MEETING December 16, 2024, 10:30 am
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