Advisory Council Minutes - November 11, 2024

 WELCOME/HOUSEKEEPING

 Type

 Item

 Discussion

 Checking in –Erin is out today, can we get a volunteer to take notes?

 Discussion

 Moment for Mission/Core Values Connecting our diverse communities with resources   and experiences to educate and enrich lives.

 Values Equity, Diversity and Inclusion, People First, Innovation, Integrity, Respect

• Management transition has been in progress since last December; now completed as of 11/11/24.
• Credit to Kelley and the HUM team for their work on ensuring everyone had a role and a place.

 UPDATES (milestones/goals; recent progress/completions; planned activities; risks/issues)

 CEO

 Election memo from MMR

• No change in composition in chamber makeup – both led by Republicans
• Some changes coming in chamber leadership
• More female senators than at any time in OK history

 CCO                

 CCO

 United Way

• Waiting on information from Metro about how best to proceed

 COM

 Intranet site should be up and running this week for us to begin building it. 12 week   onboarding process begins next week. Launch date in early February.

• Creating tutorial videos

 Demographic survey

• Collaboration with COO

 CEO engagement strategy (Gooden Group)

• To assist with CEO onboarding in January

 Info. Mag

• Increasing number of issues

 Pages to Stages – Beetlejuice

• Over 1,000 people have already signed up

 DVS

 Celebrating two years of Imagination Library with 5,266 program graduates

• Big influx of new memberships this past weekend

 The Friends are exploring options for a process flow/remodel consultant for their space   in the Sort Site

• Could be a 2-3 year process

 Volunteer opportunities based on non-partisan support

• Working on talking points; information

 CR

 CFO

 CGO                 

 SEC

 Voting sites

• There were no voting sites issued reported by staff or the security on site.

 DN/NW cameras

• Preparing order
• Two weeks to receive
• Will install asap

 Talkdown system

• Comment from neighbor at CH about volume
• Volume has been adjusted

 ALM Transition

• Staff are in new roles effective today, 11/11

 MARK (South   Central)

• Scheduling for BI Manager interviews
• DN lockers/tables have been ordered

 Erin

• Reposted the CL Manager

 Tracie

• Most notarizations in a single month happened in October
• Over 1,500
• Top 3 libraries did nearly 900 between them

 Food in the Libraries signage

 OES

 Ahead on planning for Winter Reading, Adult Services Manager position is posted

 COO

 MC Chiller Update

• Demo work on chiller has begun
• Parts have been delivered
• Crane work starting on Thursday

 CSD

• Winter Reading prep
• New staff members (George as Librarian, Paula as Manager)

 CPO

• HealthSmartRx was acquired by LucyRx. Effective 12/01/24, the library’s plan will begin operating under the LucyRx brand. There are no changes to plan benefits or costs associated with this transition.

• Recruiter David Leader attended the OCCC Fall Job Fair on 11/7/24, engaging with 72 candidates. He will attend a Career Fair at the high school on the OCCC campus on 11/18/24.

• Managers have until 11:59 p.m. on 11/17/24 to complete annual review meetings and finalize all evaluations.

• There is no compliance training for November. Please remind managers and staff that quarterly cybersecurity and safety training is due 12/31/24.

 CTO

• Downtown PC desk replacement – working with FM, vendor and DN staff to plan computer availability during install period 1/6-1/9
• DN switch replacement planning - Thursday 11/14 after 6 pm
• NW meeting rooms AV install 1/27- 1/31
• Surveillance camera upgrade proposals for NW and DN
• DN AV upgrades

 NEW BUSINESS

 OLD BUSINESS

 OTHER DISCUSSION/ANNOUCEMENTS

 Plan for addressing issues related to book bans, etc after election.

 MINI MEETINGS

NEXT MEETING November 18, 2024, 10:30 am