Advisory Council Minutes - November 04, 2024

WELCOME/HOUSEKEEPING

Type

Item

Discussion

Checking in

Discussion

Moment for Mission/Core Values Connecting our diverse communities with resources and experiences to educate and enrich lives.

Values Equity, Diversity and Inclusion, People First, Innovation, Integrity, Respect

GSLT met at NW last week and Susan, Kimberly and the RDs assisted with the Halloween Costume Parade.

Kudos to the BE staff and DVS for the Fall Booksale.

UPDATES (milestones/goals; recent progress/completions; planned activities; risks/issues)

CEO

CCO (position on hold until January)

COM

 No updates.

DVS

• Fall book sale – net $11,000 from 1,200 visitors
• Trust’s Library Giving Day appeals (mail/email) in the pipeline for the Tuesday after Thanksgiving
• Literary Voices sponsor appeals primary focus this week
• Dolly Day – January 16^th
• Dolly – SO hosting party with cake and punch on Dolly’s birthday 1/19

CR

• United Way campaign information coming soon

CFO

• No updates

CGO

SEC

Fire Exit door alarms and alarm system keypad are being installed today at DC.

Justin and Dennis will be out conducting site visits all day tomorrow, visiting the libraries that are designated as polling sites. (BE, CH, MC, NW, RE, SO, VI).  

All polling locations have security officer presence on 11/5, even if they don’t normally have them, 6a-9:15p.

Be weather aware.

MARK (South Central)

AL – Roof leaks

AL - ALM starts 11/11

BE – Voices and Votes final preparation – grand opening Sat. 12/14 10-2

BE – ALM starts 11/11

BI – Library Manager application review

CH – Water leaking in basement

CH – ALM starts 11/11

DN – Final paperwork wrap-up before ordering lockers and computer tables

WR – Closed today per tornado protocol

Erin

DC – Water leaking near photo copier

RE – Water leaking from roof over 700’s - stacks covered/blocked, on the Xerox machine, breakroom and front entry area

RE – Moving forward with getting updated furniture replacement quotes, still do not have the shelving info.

Tracie

ED – ALMs started on 10/28 - training @ NW – will report to ED on 11/11

OES

Adult Services Job Description being finalized

Winter Reading- getting mugs and blankets soon

Dolly Day

Working on getting Magic and Merriment items out of the SC

COO

MC Chiller Replacement Project Nov 11- Dec 5

• Demo & crane onsite- Nov 11^th
• Back to normal operations by Dec 9^th

HB 3456 Effective Nov 1^st -This updates what is considered to be sexual materials

Nicoma Park Facilities Update/Discussion

MTC visit – site survey, interior/exterior - deck work, landscaping, painting inside, Jeff (HUM) and Erin will also go out and review things at NP

Tulsa Library ILL Program

MLS ILL Department helped them get up to speed – testing, best practices, etc.

ED2 FF&E Meeting (December)

Strategic Plan Update

Initial meeting help; reviewing the data

CPO

Annual Performance Reviews – due by 11/17

Election day 11/5 - review voting leave guidelines

CTO

• Network Switch Replacement Prep 11/7/24 possible network interruptions for individual phones and computers as we isolate network cables
• Call reporting software update – If you normally receive a report regarding phone calls and you don’t receive one Monday/Today let us know.
• Tricia Andrews to share information about 2 collaborative teams she is forming (ILS Cabinet & Tech Council) and CarlConnect Web Connection
• CarlConnect – outside the branch due to security there will be a new process to log into CarlConnect

NEW BUSINESS

OLD BUSINESS

OTHER DISCUSSION/ANNOUCEMENTS

MINI MEETINGS

NEXT MEETING November 11, 2024, 10:30 am