Home / Leadership Team Minutes - May 26, 2021

Leadership Team Minutes - May 26, 2021

Submitted by ckennedy on Thu, 05/27/2021 - 15:16
Print
Meeting Date / Time: 
Wednesday, May 26, 2021 - 9:00am
Meeting Location: 
Virtual (MS Teams or Zoom)
Attendees: 
Dr. Larry Nash White, Erin Bedford, Kimberly Boldt, LaVetta Dent, Charisse Dye, Anne Fischer, Anthony Herron, Risa Jensen-Jones, Chris Kennedy, Pauline Rodriguez-Atkins, Mark Schuster, Heather Zeoli, Dennis McCullough (joined at 9:45am)
Absent: 
Kelley Hoffman

Minutes recorded by Chris Kennedy 

Minutes reviewed by Erin Bedford & LaVetta Dent 

 

News: 

  • SMG Budget meeting on May 18, 2021 – Update (Charisse) 

    • The draft was sent for LT to review.  No new requests will be added. 

  • Intacct Training (Charisse) 

    • L&D will be scheduling training to review recent policy changes. 

    • This training will be required for all Intacct users.  

  •  DN Building Sewer project Update (Anthony) 

    • Due to the need of OKC to fix some leaks.  The DN location will be closed for approximately 3 day.  This is anticipated to be prior to June 30, 2021.  We hope to have a week notice prior to closure. 

    • Risa – Discussed the process the RDs have taken to help place staff during the closure. 

    • Maria will be making plans for the mail and distribution. 

    • Other information will be shared as it is received.  

  • DOES updates (Kimberly) 

    • Social Work plans in libraries 

      • Diversion Hub – want us to talk knowledgably about what they offer and direct customers to them as appropriate. Lots of services are co-located with this agency.  May include an onsite library.   

      • Homeless Alliance – discussion of bringing back social workers to the library to assist customers. 

    • Neighborhood Arts – EPS staff will be working flexible hours to help cover summer programs. 

    • Latino Community Development Agency 

      • Latino Book Club grant with OSU.   Libraries would provide meeting room space for their book clubs, provide age appropriate materials, library accounts, etc.   

    • NorthCare information shared via email.  LT should let Kimberly know if you have questions. 

     

  • RE Celebration (LaVetta) 

    • Provided an update to the planning process of the centennial celebration to be held later in 2021.  This included the reading of some of library board minutes from 1921. 

    • The focus of the celebration will be the fact that we have had 100 years of service to the community.  

    • How do we include the history and share how it informs our current practices? 

    • LaVetta will begin the building of a statement.  She will bring the statement back to LT for review. 

  • Collection Analysis Project (Pauline) 

    • Looking at the diversity of our collection (children's).  Diverse Book Finder reports are being sent monthly to Library Management Teams.  **This should be communicated to Library Staff.  RDs will encourage wider communication.  

    • The review is looking at characters and content including ethnic, religious, LGBTQ, disabilities, etc., representation. 

    • Collection Development Librarians – will be developing a plan to audit materials for diverse content during the ordering process.    

    • Diverse Book Finder reports will be shared to LT. 

    • Ingram (vendor) will be providing an audit of our collection. 

    • This will help us identify gaps in the collection. Then we will actively work to fill in those gaps.  

  • Issue at DC – was without power from midnight to this morning. 

    • We will be adding a camera to the outside of the building to provide coverage. 

    • Dennis provided update on humidity at DC – AC did not run all night.  

      • Too much humidity entering the building. 

      • Trying to fix the problem and don't want to add equipment which might hide the problem.   

      • The AC has to run to help lower the humidity.  The temps are low enough the AC is not coming on. 

      • Keep Pauline informed of condition of the collection. 

      • MTC will be monitoring the situation soon. 

Action Items: 

  • Dr. Seuss meeting follow-up discussion (Risa & Pauline) 

    • We received feedback from a group of staff that the decision to keep the material in the collection was too fast and did not reflect our DEI core value.  Risa & Pauline met with these staff in two sessions to hear concerns.  The group expressed gratitude to visit with decision makers. 

    • They discussed the Profession Ethics which were used in the decision making process. 

    • Take-aways from the conversation with Risa & Pauline include: 

      • Should talk about the ALA guiding documents more with staff. 

      • Talk more about how the Core Values impacted the decisions 

      • Would like a DEI committee to review these types of topics and concerns. 

      • Need to do a better job of communicating Why.   

    • Message to internal and external – communicating why we do what we do with the service we provide.  

  • Need of Data review? 

    • Larry shared data from Library Journal – a comparison of over 50 of our peer libraries.   

      • Data points included wifi access, program attendance, circulation, customer walk in, operating expenditure per capita.   

      • Need to look at how we operate. 

      • Need to make some decisions on what we are doing and how we are doing it? 

        • Data Dive session for LT was discussed. 

        • Larry will provide the spreadsheet to LT. 

  • Edmond 2 

    • Larry & Anthony met with City of Edmond 

    • Discussed expectations / operations  

    • Create an MLS ED2 team to develop a plan 

      • Will need the information formulated by Fall 2021. 

    • Need to begin to plan to operate differently.  

  • LT Sharing: 

    • DC lost power 

      • Dennis and Steve will be meeting with the City of DC to work to secure the electrical box. 

    • When should LT and other meetings begin to move toward "in person" meetings?  Some units are having in person meetings.  It will make sense to keep virtual meetings which allow for more efficiency and flexibility.  A hybrid approach is appropriate to continue.   

    • Heather -  Today is the Library Endowment Trust meeting. 

  

Next meeting: 6/9 – LT / SMG Meeting 

Site Feedback