Home / Leadership Team Minutes - January 15, 2020

Leadership Team Minutes - January 15, 2020

Submitted by risa.jensen-jones on Tue, 01/21/2020 - 12:23
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Meeting Date / Time: 
Wednesday, January 15, 2020 - 9:15am
Meeting Location: 
Lee Brawner Conference Room (Downtown)
Attendees: 
Julie Ballou, Erin Bedford, Milissa Copeland, Dennis McCullough, Charisse Dye, Anne Fischer, Kelley Hoffman, Chris Kennedy, Pauline Rodriguez-Atkins, Risa Sargent, Mark Schuster, Larry White, Heather Zeoli
Absent: 
LaVetta Dent, Anthony Herron, Justin Herwig, Kim Terry

Core Values, Mission, Vision

Larry led Leadership Team through exercises exploring possible core values and a mission statement.

Department Updates:

Business Office, Development & Volunteer Services

  • BUS & DVS led the XChange meetings yesterday discussing the budget process and process for requesting grants.
  • Booksale is coming up. They are replacing some missing vinyl banners to advertise the Booksale.

Human Resources, Learning & Development

  • HUM is recruiting for 20 positions, including 6 manager positions. They are busy providing resources to staff regarding the topics covered in the fall XChange/Legal Aspects trainings.
  • L&D provided a proposed mandatory training schedule for 2020. Discussion followed.

IT

  • IT is reviewing where budgeted purchases are at for this year. They are installing replacement computers across the system.
  • They are also working on bid documents for a fleet tracking system and for a sorter to replace the Service Center sorter, which is at the end of the expected life.

Operations, Maintenance, Planning & Assessment, Security, Marketing

PLA

  • Planning will be requesting of departments data points that they would like to survey peer libraries about. They will be compiling all of the requests and sending out a single survey to 30-50 peer libraries. Libraries that participate will also have access to the data that is gathered.

MTC

  • The fan for the MC HVAC system has arrived and is being installed.

Public Services and libraries, CIS, Collection Anywhere, EPS, Outreach, Access

  • Winter Reading program has begun.
  • The Regional Director regions are changing again. The changes will be sent to LT when they become effective.
  • Channel 5 is doing a story on the bakery in the Downtown Library. They are a donation site for Puerto Rico relief efforts.
  • Overdrive had over 2 million checkouts in 2019.

Admin, Metropolitan Library Commission & Senior Management Group

  • The mileage procedures will have a way for staff who miss the deadline for submission to be reimbursed.
  • The vehicle accident reporting procedure is being revised to include a requirement for drug testing immediately after the accident.
  • Dennis (MTC) is responsible for all MLS fleet vehicles.
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