Leadership Team Minutes - November 20, 2019

Library Mission activity – Larry

Larry led the group through an activity to identify the most important attributes of a new MLS Mission statement.

Department Updates: 

Business Office: nothing to report

Development & Volunteer Services:

- The Friends of the Library board voted to dissolve the Special Friends of Ralph Ellison.   

- The Friends are now having to pay for recycling of discards and unsold book sale books. 

- DVS will be reaching out to locations and departments to seek budget input in the next six weeks.    

 Human Resources:

- Welcomed new HR Manager, Jeff Cover. 

- Is currently recruiting for 23 positions.

Learning & Development:

- Survey results from Staff Development Day sent out for SDD planning committee for review.  - - L&D is working with Public Services on a proposal to modify the onboarding process. 

IT:

- Successful opening at BE on Saturday.  Tying up loose ends this week. 

- Preparing now for ED closure. 

- Working to get replacement computers installed across the system.

Operations:

- Successful BE grand opening.  Tying up loose ends this week. 

- WR in process of getting new HVAC.  The library will remain open during this process. 

- SO closed 11/20 – 11/24 for parking lot resurfacing. 

- Meeting on 11/22 about ED temporary location – finalizing details, access to building, etc.

- Winding down 23^rd Street BE location to dispose of items.  Have until end of December to completely vacate location. 

- DC groundbreaking December 2^nd at 2PM. 

- BI project still finalizing details (now in design development).  OKC is looking at early summer of 2020 for awarding of contract and groundbreaking.  City has requested a three-month lead time to abate the building in preparation for the demo/remodel process.  Address of temporary location is 3621 NW Expressway (old Lifeway Bookstore).  Lease agreement for temp. site will be voted on at Commission meeting in December, with a goal of MLS taking possession January 1.  Space assessments of the temp. site are forthcoming.          

Maintenance:

- About to start new MTC Admin Assistant, Kristin Sutliff.  Kristin will be housed at the Service Center. 

- MC HVAC equipment has been ordered – more details to come about installation date/process.  

Planning & Assessment:

- Monitoring the recent delivery process changes

- Facilitating the ongoing customer service surveys for MLS departments and looking at posting results on intranet in a centralized place easily accessible to all. 

- Enterprise risk management analysis project in the works  

Security:

- Commission will vote at the November meeting to switch security companies to Tricorps Security.  This switch would be effective January 1^st. 

Marketing:

- Working on location signage for temporary ED location, and wayfinding signage at BE, VI, MC, CH.

Public Services and libraries:

- The architectural firm that oversaw the CH remodel - Guernsey - toured CH recently.  They also donated books to the library. 

- SO parking lot – planning to be closed until 11/25 but will reopen as quickly as possible

- New regional assignments effective 11/18. 

- RDs moving to 4^th floor in old DVS space, with current spaces being redistributed amongst HUM and Public Services. 

- Working on job description for Manager of Outreach – will be posted soon.  The position is being created by repurposing a vacant FTE in the department and does not represent an additional FTE.

- VI gas leak on 11/19 quickly mitigated with the assistance of MTC.

- BE grand opening attracted 2,713 people, with 2k items checked out and 1,300 items returned

CIS: nothing to report

Collection Anywhere: nothing to report

EPS: nothing to report

Outreach: nothing to report

Access: nothing to report

Admin:

- LEAP applications open

- CH public art meetings – 4 finalists to propose projects for CH

- DC groundbreaking 12/2/19 at 2PM

- City of OKC is negotiating to purchase land for AL   

Metropolitan Library Commission & Senior Management Group: nothing to report