Leadership Team Minutes - March 31, 2019

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Leadership meetings will resume the standard time of 9:15am. 

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“What is the PS Staffing Study” 

Jennifer Livingstone presented and explained a resource tool the system will be using moving forward to help with budgets, staffing and filling positions. Data has been used in the past, however it now more extensive. 

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Budget Check In  

Charisse Dye — Questions to see how leaders are doing with the new budget template. Any challenges send to Charisse and she will help with questions or the template. 

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Performance Development  

Kelley Hoffman - Process changes are still in progress and as they are finalized additional information will be shared about the revision of the process. 

Related policy updates will follow the approved revisions. 

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Staff Day 

Milissa Copeland – Milissa, Kelley Hoffman and Julie Ballou participated in the kickoff meeting. Staff Day 2019 will be on October 14, 2019 at the Embassy Suites OU Medical Center (same place as last year). 

There will be 15 committees whose work will be spread out over the five-month planning time. A member of leadership team will be on each committee as a participant and will be responsible for reporting their committee’s updates to the Leadership team. 

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Fine Wavers 

Risa Sargent – Shared the “Fine Wavers Handout” for informational purposes only. At the recent Access meeting a discussion took place over the numbers, the impact and how to proceed with discussions and training. 

The goal is to really have a discussion with the customer about their fines and what they are able to pay. 

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Chris Kennedy – Th Outcome Steering Committee projects and teams have been identified. Teams will be bringing necessary parties in as their involvement is needed. For the time being the Outcome Steering Committee will be inactive. The teams will continue the work. 

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Department updates 

Business Office - book sales final number = - $264,000. The overall feedback was very positive. The Friday early day started early had a positive impact as well as the increase in memberships.

IT

• The Village technical needs are completed.
• MLS will go live with the new website on Monday, March 25th.  
• The catalog will not change with the new website. 

HUM - 17 active recruitments, 8 interviews scheduled, 4 new hires on Monday 

L& D – Working with EPS on Calendar Meeting Request and Summer Reading; 1st Qrt Safety due March 31, 2019. Any staff member that drives an MLS fleet vehicle is required to attend the Driver Safety Training on March 27th. 

Marketing (MAC) - Summer reading materials are out at the printer. 

Security - no outstanding events. There will be new faces at a few locations as G4 have hired new security personnel.  

Planning and Assessment — TheVillage library is scheduled to open on March 25th. Website goes live on Monday. The Development and the content team are working together 

Maintenance – The plumbing issues at BI have been resolved.  

Adjourned