Ad-Team Meeting Minutes for June 3, 2009

Date: June 3, 2009

Present: Anne Fischer, Chair, Ric Rea, Karen Marriott, Donna Morris, Todd Olberding, Kay Bauman, Jim Welch, Candace McDaniel, Patrick Williams, Dana Morrow, Lloyd Lovely, Denyvetta Davis

Excused: Kim Terry

Guests: Ann Meeks ~ Leadership MLS

Calendar Review

• July 3 ~ Libraries Closed
• July 16 ~ The commission meeting will be at Edmond (Bethany will host)
• July 16 & 17 ~ Service Center staff will preview the Service Center
• July 21 & 22 ~ Service Center tour (preview) for MLS staff & Commission

REPORTS

FACILITIES MAINTENANCE – Patrick reported another driver, John Vodka, has been hired for Maintenance; he began on Monday, June 1.

Maintenance will be replacing ceiling tile at Del City within the next week or so after the library has closed.

HUMAN RESOURCES – Ric reported the vacancy report was sent out via email this morning.

Insurance re-enrollments need to be completed by July 1.

MARKETING AND COMMUNICATIONS – Kay reported in Kim’s absence, she has been meeting with Marketing weekly. They are currently working on the media schedule for Summer Reading.

MATERIALS & OUTREACH – Karen reported changes will be made to OverDrive. E-Books will be added to the service. Customers will be able to rate materials and also be able to choose a lending period of 7 to 14 days. Karen has been working on cataloging OverDrive titles.

Heidi Johnson has hired a new Technical Processor. Karen gave Kudos to Roy Ballou for going the extra mile, so the new employee could begin work on June 15th.

OUTREACH – Dana reported Summer Reading has begun and is off to a great start.

Spoticus is busy visiting all the branches. Neighborhood Arts has also begun.

LIBRARY OPERATIONS & PLANNING – Kay reported on the Culture Survey. Her group (Resistance to Change) has set a meeting date. Information on the various groups formed from the Culture Survey was included in the June issue of Shelf Life.

Stacy is working on Office 2007 training, as well as Performance Appraisal training.

LIBRARY OPERATIONS – Denyvetta shared stats from the first day of Summer Reading.

Edmond circulated 8,394 items. She also shared several articles regarding various events at the libraries.

LIBRARY OPERATIONS (HEADQUARTERS) – Candace reported on meeting room usage.

Revenue from booking meeting rooms has increased by 25% compared to last year.

Noon Tunes has been a success in attracting new library customers.

CONSTRUCTION MANAGEMENT – Todd reported the finish date for the Downtown Alley construction work has been delayed until August 20.

ADMINISTRATION/COMMISSION – Donna reported the Friends and Endowment Trust have agreed to fund $25,000.00 each for public art for Ralph Ellison.

There are several commission members who have terms expiring this year. Donna is working on contacting those members.

FINANCE & SUPPORT – Lloyd reported the new Development Director, Diane Sarantakos, will begin on June 29.

The annual audit will begin August 10.

Information Technology – Anne has completed the annual Information Technology report. It will be included in this month’s commission packet.

Meeting adjourned @ 10:35 a.m.