Ad-Team Meeting Minutes for January 2003

Date: January 8, 2003

Present: Kay Bauman, chair, Don Updegrove, Karen Marriott, Ernestine Clark, Denyvetta Davis, Anne Hsieh, Jim Welch, Ric Rea, Todd Olberding, Donna Morris, Anne Fischer, Scott Carter, Dana Morrow

Absent: Judy Walden

CURRENT ITEMS

Ernestine indicated that on April 12 at 7:30 there will be an Endowment Trust author dinner--Dave Barry. The Mayor and Commissioners are invited and she asked the Ad Team to put it in their calendars. The cost for this is $75.00, $40 of the ticket is tax deductible.

Ric brought various changes to section 8 of the P & P. The changes are minor and will be taken to the A & P committee meeting later in January and then to the full Commission in February or March.

There will be reception for Donna on February 13.

Ann Aliotta is back at Edmond and the Ralph Ellison librarians are rotating being 'in charge'.

Booksale is February 21 (Friday night for members) then 22, & 23.

Todd indicated tours for the staff who will be in the new Downtown building will take place around the end of February. The rest of the staff will be offered a tour after the building has been accepted by MLS but prior to the building opening to the public.

Ernestine is arranging tours for potential donors.

The Choctaw building is making progress though weather may cause delays.

Customers seem to enjoy seeing the Elvis impersonator during Elvis week.

Action Items:

Kay will send to Karen a copy of the procedures for updating P & P.

Ad Team Meeting Minutes January 2003

Donna, Judy and Ric will develop guidelines or a checklist to assist staff with issues related to the Patriot Act.

Donna will consider a budget retreat for the Ad Team.

Anne H. will draft suggestions by January 31 for what reports need to be taken to the Commission from the Pension board.

The AdTeam is to have their updated Strategic Plans for review at next meeting. Copies should be made for distribution to all.

Note: Ad Team will meet at 8:30 January 22, 2003.