Ad-Team Meeting Minutes for February 2003

Date: February 5, 2003

Present: Judy Walden, Chair, Don Updegrove, Karen Marriott, Ernestine Clark, Denyvetta Davis, Anne Fischer, Jim Welch, Ric Rea, Todd Olberding, Donna Morris, Dana Morrow

Absent: Anne Hsieh, Kay Bauman, Scott Carter

CURRENT ITEMS

Ric discussed sick leave on appraisals. The decision reached by ad team is to remove sick leave from the standards on appraisals. This will become effective July 1, 2003. Employees will not be rated on sick leave. Judy will draft a statement for employees to sign noting this change.

The ad team retreat will be March 12th at Belle Isle Library. Items on the agenda will include the preliminary budget, logistics and mind mapping for the downtown library move. Kay will bring a video by Connie Odesta – How to be the Person Successful Companies Fight to Keep. Box lunches will be served.

Karen reported that Materials Services has applied for an ODL grant for Hispanic Materials for $18,000-$19,000.

Public Services Council will meet to discuss Spencer. Provide Judy with possible meeting dates by 5:00 pm today.

A list of room names by room number needs to be provided to automation for scheduling rooms at the new downtown library. Rooms will be scheduled according to room number. Donna & Todd met last with J & B Graphic to begin the process of determining “Way Signage” needs for the Downtown Library. Several member of the signage committee will meet over the next few weeks to review this work. When completed, a list will be presented. This information will be integrated with the Room Scheduling Program.

Stuffed bags should be provided to Drexel customers the last week that Drexel is open. Judy will handle.

Ralph Ellison, a Biography by Denyvetta Davis and Bob Burke has been nominated for a Pulitzer Prize by the Oklahoma Heritage Association! Way to go Denyvetta!

Action Items:

1. Judy will draft a statement for employees to sign noting the removal of attendance ratings on appraisals.
2. Public Services Committee may need to meet to discuss Spencer.
3. A list of room names by room number needs to be provided to automation for scheduling rooms at the new downtown library.
4. Judy will arrange for stuffed bags to be provided to Drexel customers the last week that Drexel is open.