Ruby Soutiere of Materials Selection presented a “show and tell” regarding use of BIP online instead of Amazon for verification of materials. Ruby pointed out that by looking at BIP a librarian can tell what the current holdings are in book warehouses. We were encouraged to take this information to our colleagues.
Anita said that this meeting would focus on sharing our programs, as there was a short agenda this time.
Anita Roesler welcomed everyone. Everybody knows everyone so no individual introductions. Anita asked for a volunteer to take minutes and Anita Sanders volunteered.
Announcements: Rondia Banks is no longer adult programmer at Warr Acres. Kelly Dalrymple is now the Adult and Senior Services Librarian.
National Library Week: Anita handed out posters and bookmarks for everyone to take with them.
Anita passed around the sign-up sheet for next year's meetings. She also gave out labels she got from the Lifetime Reader's list, so you can do a mailing. She also handed OASIS brochures for program ideas.
Marion LeCrone from Friends of the Library spoke about getting Friends' Grants. She discussed what grants were approved and why and gave examples of well-written grants. The deadline for submitting a grant is April 30, and the Ad Committee meets in June to discuss and decide. If you're interested, don't hesitate to apply. Call Marion with any questions. If you do get a grant, be sure to credit the Friends and use their logo. It is on the clip art/flyer template. Marion also gave out brochures, so people could join the Friends.
Anita passed around a programmer’s list requesting correction and/or additions to names of program coordinators for each location.
MOVIE LICENSING AGREEMENT:
Anita presented a letter from Doug in marketing stating that our movie license is official. Starting September 1, 2004 we can show any movie (VHS or DVD) in our library with the exception of movies from 20th Century Fox and recorded movies from the TV. There is one major restriction with this agreement: We are not allowed to advertise any movie by title in the outside media. For further details or question please contact Doug in marketing.
Darlene Browers was welcomed to the group as a new DN Adult Programmer. We’re glad to have you with us Darlene!
Lifetime Readers:
Anita passed around the final number of the readers in the program. As well as how to place the information on the MLS Room Manager. A sample sheet was passed out for clarity. The total participants were 711.
The Metro magazines will be mailed out by marketing for those that indicated they wanted them mailed to their home. June will be the first month they will be mailed out. Jeanne from MAC said her goal is for them to arrive by the 1st of the month.
Dana reiterated that we all need to double check the programs as we enter then into the calendar and Room Scheduler. It is very easy to make small mistakes.
DN Library is coming along in it’s progress.
Kapoot Clown Theatre is coming up. It’s a family fun program, but is recommended for ages 7 and up. Younger children may get frightened.
The Group discussed the turnouts and reviews of the three programs:
Harmonia: Positive Reviews. Everyone seems to enjoy.
Brad Rictor: ED & MC both commented that they enjoyed him.
Johnny Appleseed: Turnouts have been low. Perhaps because there was confusion as to whom this program is geared toward. Children were primarily targeted. Perhaps due to less marketing? It was then discussed that perhaps we could have someone from the MAC dept. at the retreat. Anita will look into it. Anita emphasized that we cannot depend on the magazine to do all of our publicity for us. Anita mentioned that we could keep a sign-up sheet and do mailings of future programs.
BJ introduced a program where a 6-pack of “Oklahoma” books are to read and one votes for their favorite. The favorite will be picked on November 3rd. You can vote at the website: www.okreadsok.org from now through October 31st. A handout was passed out featuring this info and a synopsis of each book (3 fiction & 3 non-fiction). In the spring of 2004 programs will be held highlighted the winner. For more info. See BJ or the website.
BJ also invited all librarians to perform book reviews or highlight special programs on the MLS T.V show, “Read about It.” If you do want to highlight a program you are going to have, please let BJ know about 2 weeks in advance so she can schedule you into a segment. Kelley, Shellie and Ann all attested to the easiness and fun of being on the show.
Anita passed around the Toronto Library System Events Calendar (Dana Morrow received this when she went to ALA in Toronto) for everyone to see.
Anita announced that we did not receive a Friends grant for the program. Anita wanted to have a very special program for all branches, but will unable to do so now due to the lack of funding. Perhaps we can all have a local program though. Anita passed around a list of program possibilities. Ann recommended a barbershop quartet that she recently had at BI called, “ Quattro.” She passed around their contact information. Anita asked that the branches assist financially with these programs. The group went through the list and discussed each performer.
Anita discussed a new display made possible by a Friends grant. The display is available for checkout from Outreach, but you must pick up and drop off yourself (may be crushed on a delivery truck). Please call Sharon Maine for details @ 235-9223, ext. 25 if you would like to use the display materials.
Scott Carter would like for us to some up with a cool, catchy name for the reading program for seniors, which will be held in February and March of 2004. Some ideas thrown around were: Adult Winter Reading, 55+. If you have any more ideas please email Anita. Anita passed around the card that the participants will use. It is small enough for a man or a lady’s wallet. When the first card is completed (after reading 4 books), the participant will get a prize. After that all cards completed are used to be entered into a drawing. It was suggested that the type font be enlarged on the card, but Anita is concerned that all the information will not fit on the card size if we do this.
